Document Controller

**About The Role**:
**Overall purpose of Role**

To implement the Document Control Policy and Process across the organisation through managing, organising and maintaining North British and third party controlled documents. Ensure all documents are accurate, secure, and easily accessible in line with the requirements of NB management systems across both Edinburgh and Muirhall sites.

This is a site based role with strong operational presence.

**Background**
An experienced Document Controller with experience working in an engineering or projects environment.

**Technical Experience**:

- A minimum of 5 years experience in an engineering and projects environment is desirable
- Basic knowledge of engineering terminology and written documentation
- Strong IT skills, with demonstrable experience with MS Office, Word and Excel
- Excellent document formatting skills and knowledge

**Behaviours**:

- Proactive and enthusiastic
- Highly organised with the ability to manage time effectively

**Main Responsibilities**:
1. Working as part of a team to ensure that all activities on site are carried out in accordance with the relevant work instruction, adhering to the necessary Company health, safety and environmental requirements and complying with all regulatory current legislation to maintain a safe working environment for all employees.
3. Manage and organise Documents - Sort, file and store documents in electronic and hard copy formats with close attention to revision control in line with NBD Policy and Procedure.
4. Review Documents - check for accuracy and compliance with regulations and make revisions.
5. Distribute Documents - send documents to the relevant people or departments.
6. Ensure all documentation numbering aligns with document control structures as defined in Management Systems.
7. Generate transmittal in documentation in order to distribute to internal and external parties.
8. Archive Documents - store outdated versions of documents.
9. Format documents into appropriate templates as defined by QMS.
10. Responsible for coordinating and liaising with stakeholders in order to update technical documents such as:
a. Policy and Process documents
b. Hazard/Risk Assessment Studies
c. Work Instruction Risk Assessments
d. Functional Safety Management Plans
e. Asset Management Plans
f. Basis of Design and Standards
g. Process and Equipment manuals
11. Lead administration of the NBD Documents management system providing support.
12. Perform other administration duties as necessary.
13. Undertake any training or qualifications that are required to fulfil your role competently and/or to meet changing legislative and safety requirements.
14. Any other duties that may reasonably be required in line with your contractual role.

**About Us**:
Founded in 1885, The North British Distillery Company Ltd (North British) is one of Scotland’s oldest and largest Scotch Whisky producers. We originally operated under the structure of a co-operative until 1993 and are now owned as a joint venture between Diageo plc and The Edrington Group.

We are a distillation and maturation business selling grain spirit which is used as the base for blended Scotch Whisky by many well-known brands. The Distillery is based in Gorgie (Edinburgh) and this site is responsible for the production of new-make spirit, producing a by-product of animal feed, and energy via an Anaerobic Digestion plant. Our main Warehousing site is based in Muirhall (Addiewell, West Lothian), with 15 maturation warehouses and responsibility for bonding, storage and disgorging.

Along with a competitive salary, North British offers the following benefits to our employees:

- Generous holiday allowance
- Generous pension contribution (employer contribution up to 15% based on employee contribution of 10%).
- Enhanced maternity, paternity and adoption leave package
- Life Assurance cover
- Ongoing professional and personal development
- A range of health and wellbeing benefits including physiotherapy sessions and Cycle to Work scheme
- Support for you and your family, when you need it through counselling and life management including guidance on financial, mental and physical wellbeing
- Access to a range of retail, travel, and lifestyle employee discounts
- Charity fundraising double matched donations
- Electric vehicle scheme
- Discounted AA membership rate
- Long service awards