Personal Assistant

Job Introduction
**Package Description**

**11.50 Hours a week done over 2 days. We will require you to work every Wednesday but the rest of the hours you can choose which other day of the week you would like to work and if you would like to work morning or afternoon.** £7744.93 per annum (basic salary £6601.33 plus London Weighting £1143.60 per annum )**

**Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer**:

- ** Flexible and dynamic work environment**:

- ** Competitive compensation**:

- ** Access to ongoing training and development programs**:

- ** Countless opportunities to grow within the company**:

- ** Full training and full protective uniform supplied**:

- ** Health and wellbeing incentives**:

- ** Reward and Recognition schemes**:

- ** Flexible working considered**:

- ** Volunteering days**:

- ** Cycle to work scheme**:

- ** Life Assurance**:

- ** Free meals and parking on site**

**Job Introduction**

**HMP Bronzefield **are currently recruiting for a **Personal Assistant / Admin to Prison Director** **to provide comprehensive general administration support to the Director.

Awarded a bronze accreditation by Investors in People, HMP YOI Bronzefield focuses on providing needs-based services and programmes aimed at rehabilitating and maintaining the well-being of prisoners. HMP YOI Bronzefield is an all-female prison that can hold up to 542 women. Working in a prison might not be what you think. We have a huge range of roles in a dynamic, unique, exciting, challenging but very rewarding environment. We aim to reduce reoffending and rehabilitate, changing lives for the better.

Sodexo Justice delivers custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within England, Scotland and Wales and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

For more information on Sodexo Careers please visit Sodexo Careers

**Main Responsibilities**
- Maintain all appropriate records and documentation.
- All administration duties to support the Director.
- Maintain all required databases.
- Raise purchase orders as required.
- Act as a VCP (Vetting Contact Point) responsible for meeting with applicants, checking the security clearance forms have been correctly completed and that identification documents are thoroughly verified, copied, endorsed, actioned and accurate records are maintained.
- Identity Checker for the Disclosure & Barring Service (DBS) forms and key contact for any queries or questions on either the DBS or the Security Clearance Forms.
- Monitor and oversee all filing and ensure that record systems are kept up-to-date and stored securely.
- Responsible for all administrative duties as required by the Manager, ensuring the function is run efficiently and cost effectively when performing work as required and planned.
- Abide by the corporate strategic directions, Contract Delivery Indicators, MoJ/NOMS service specifications and all appropriate Regulations and Health and Safety Policies.
- Co-ordinate external and independent audits.
- To answer and respond to telephone enquiries and correspondence within the required timeframes.
- To act as a minute taker for those meetings you are allocated by your Line Manager.
- Please see attached job description for further information regarding the role requirements_
- Experience of working under pressure and to deadlines
- Able to manage competing work priorities
- Attention to detail and accuracy
- Knowledge or experience of customer experience service delivery
- Be able to demonstrate excellent interpersonal skills
- Flexible in approach
- To be committed to personal development

**About The Company**

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.