Governance Officer

KEEN TO DEVELOP YOUR
CAREER AND LEARN NEW SKILLS?
PASSIONATE ABOUT EDUCATION?
Become a Governance Officer

Part-time. Term-time only. Flexible hours and working location to suit
(with some twilight meetings and ability to travel to local school sites essential).
Competitive hourly rate.

No previous experience necessary - full training and support provided.

This is a great opportunity to make a real difference to the educational experience and lives of our amazing children and young people by using your transferable skills:

- Clear communication and advice
- Strong organisation and initiative
- Utmost discretion, integrity and diplomacy
- Sound IT skills e.g. Microsoft 365

**Be part of our growing community of schools working with**: St Crispin’s School, The Emmbrook School &
Shinfield Infant and Nursery School.

The Role:
As part of our governance team, you will support our volunteer Local Advisors. Local Advisors play a pivotal role in the governance of our Trust and its family of schools and include parents and highly regarded members of the community who bring a wide range of commercial, professional and educational expertise to our Trust.

Your vital administrative, organisational and process support and advice will ensure effective and efficient governance at school level that is consistent with Trust wide practice.

If you are looking for a diverse, interesting role at the heart of a friendly, supportive team who are passionate about what they do, we would love to hear from you.

**Closing date: 22nd May Interviews: 24th May**

**For more information: Mel Knight on 0118 338 1961**

GOVERNANCE OFFICER OPPORTUNITY PACK
Job description

Title: Governance Officer

**Salary**: Competitive

Contract: Permanent, term time only

Reporting to: The Circle Trust Company Secretary and Chair(s) of Local Advisors

Main purpose of the role
- To provide governance support and advice to the Local Advisory Board(s) to which they are appointed, working effectively and efficiently with key stakeholders including the Chair(s) of Local Advisors, Local Advisors,

Headteacher(s) and The Circle Trust

Company Secretary.
- To ensure that each school’s Local Advisory

Board delivers the required key functions and is compliant with legal and statutory requirements and Trust policy.
- To work in line with The Circle Trust’s operating procedures and ensure each Local

Advisory Board fulfils their roles and responsibilities in relation to the Trust’s governance arrangements within the Scheme of

Delegation, Terms of Reference and Articles of Association and in line with Trust practice.

The Circle Trust Document: Governance OFFICER Opportunity Pack

Page 1 of 10

Key accountabilities

Governance support
- Deliver high-quality, comprehensive clerking, administrative and process support to each individual school to which they are appointed.
- Prepare agendas for Local Advisory Board meetings in consultation with the Chair of Local

Advisors and Headteacher.
- Convene meetings and collate and upload meeting papers to the Trust’s information management system (SharePoint) so that documents are available to meeting attendees at least seven clear days in advance.
- Ensure meetings are quorate, inclusive and well-structured.
- Attend all required meetings and draft accurate minutes that record attendance/apologies and capture decision-making processes, actions and responsibilities within defined timescales.
- Provide draft minutes of meetings for approval by the Chair and then despatch approved minutes as required to all Local Advisors and the headteacher and upload to the Trust’s information management system within pre-agreed deadlines.
- Maintain records of approved minutes and supporting papers for the public record and for use by

Local Advisors, Trustees as well as school and Trust staff.
- Liaise with the Local Advisory Board Chair(s) before the next meeting to receive/provide updates on progress of actions previously agreed.
- Take responsibility for the creation of an annual meeting schedule for each school Advisory Board and circulate to relevant parties.
- Set up and administer Local Advisor panels including panel hearings for complaints and exclusions, seeking advice and support from the company secretary as appropriate.
- Maintain confidential records of Local Advisory Board papers and correspondence as appropriate.
- Oversee the governance pages of the school website(s) to ensure compliance with statutory and

Trust requirements.
- Work with the headteacher and Chair of Local Advisors to keep all school policies up to date and accurately uploaded and recorded on the Trust information management system.
- Support the Company Secretary in maintaining a schedule of policies ensuring that the

Headteacher is alerted in advance when policies are due for review and approved policies and key documents are published on the school website and Trust information management system when required.

The Circle Trust Documen