Team Administrator

An opportunity has arisen for an experienced Administrator to join the team on Bluebell Ward.
**The post holder will**:
Provide, maintain and develop a high quality, administrative / secretarial support reflecting the professionalism of the acute inpatient team.
Provide a comprehensive secretarial service to the team including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
Work on their own initiative, as well as part of the wider Administrative Team and demonstrate a willingness to help others and be a key member of the team with responsibility for allocated tasks.
Prioritise urgent calls and signposting appropriately to the relevant staff, which may include Clinical Leads, clinicians, professionals and hospital staff.
Organise patients' ward rounds and invite family, carers and professionals.
Take minutes for meetings and ensure these are typed in a timely manner.
Scan patient correspondence onto the EPR and any ward related documents.
Complete filing and update ward paperwork.
Report any maintenance requests and follow up on these requests.
Complete the ordering for the ward including staff uniforms.
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
The team are made up of a Senior nurse, Lead nurses, registered nurses, specialist support workers, Occupational therapist, a Physiotherapist, a psychologist and Consultant Psychiatrist.
**Benefits include**:
Commitment to flexible working where this is possible
27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
Yearly appraisal and commitment to ongoing training
Generous NHS pension scheme
Good maternity, paternity and adoption benefits
Health service discounts and online benefits
Incremental pay progression
Free confidential employee assistance programme 24/7
Access to our LGBT+ network, BAME Network and Christian Network
Health and wellbeing opportunities
Structured learning and development opportunities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Provide a comprehensive secretarial service to the designated team including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of client identifiable information.
Taking of minutes in a range of professional multi-disciplinary meetings as requested by team members.
Prioritise and undertake general clerical tasks, including photocopying, filing, processing of mail etc.
Receive and make telephone calls on behalf of the clinicians, taking messages and dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
Ensure timely collection and production of statistical data relating to the service as directed, compiling reports where necessary for management information and forwarding relevant information to other Trust departments as necessary.
Undertake any other appropriate duties as may be delegated from time to time by Team Manager or Team members.
Maintain a professional and confidential approach to work at all times
To be familiar with and comply with relevant Trust Operational, Personnel and Health and Safety procedures.