Frameworks Officer

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

This position sits in the Awards Management Unit (AMU), in CRRD. The role is part of the Global Business Development - Donor Engagement Team, which has the responsibility of being the internal donor focal point as well as managing the relationship with our key institutional donors. The Frameworks Officer will support the Frameworks & Global Awards Team/Donor Engagement Team in managing multi-country awards and supporting strategic donor engagement. The role includes ensuring that donor award requirements and reporting are met, internal monitoring and administrative processes are completed, and accurate financial and programmatic information is established and maintained. The Frameworks Officer will also support internal AMU initiatives in coordination with the other Frameworks & Global Awards Team/Donor Engagement team members to strengthen our Awards Management capacity and internal processes.

**Key Stakeholders and Relationships**
- **Reports to**: Portfolio Advisor, Frameworks & Global Awards, Global BD (AMU)
- Works closely with other members of the Frameworks & Global Awards Team / Donor Engagement Team, and across Global BD.
- **Award Management and Compliance**: Support (Senior) Portfolio Managers/Advisors in the management of multi-country award portfolios, including for awards funded by Irish Aid, DEC, GFFO, Sida, and others as needed.
- **Strategic Support**:Support Donor Engagement related tasks, including the development of internal communications and resources around donor strategies, priorities, etc.
- Is expected to support team members in responding to requests from IRC leadership and/or donors regarding specific donor portfolios.

**Core Tasks**

The Frameworks Officer will, in collaboration with colleagues across the IRC:

- Support the management of multi-country award portfolios, including awards funded by Irish Aid, DEC, GFFO, Sida, and others as needed.
- Assist in the review of narrative and financial reports, ensuring input from relevant staff and alignment with donor requirements.
- Support budget realignments and award amendments/modifications, where necessary.
- Maintain award documentation and systems, including trackers, reporting schedules, and databases.
- Contribute to donor engagement efforts, including preparing briefing documents, internal communications, and donor-facing materials.
- Support the maintenance of IRC’s award management system and associated processes; regularly update trackers and reporting schedules.
- Support the implementation of IRC’s Partnership Excellence for Equality and Results System (PEERS), including the review and processing of subgrants or partnership agreements, and due diligence procedures to ensure compliance with IRC’s internal policies and external donor requirements
- Participate in AMU strategic initiatives and working groups, as assigned.

**Accountabilities & Responsibilities**

**Award Management and compliance**
- Coordinate with support departments and other teams outside AMU to ensure effective support to country offices.
- Attend internal IRC trainings on donor compliance and awards management, and represent the team in relevant internal/external meetings as needed.
- Handle hard copy and electronic document processing, timely signatures, and courier services; maintain award files and databases as needed
- Monitor donor requirements and ensure timely internal communication of updates and changes.

**Capacity building and training**
- Assist in developing and maintaining work processes and checklists for award implementation and report review.
- Assist in the development of training materials.
- Support regular internal and potential external learning initiatives for multi-country awards.

**Strategic Support**
- Support the development and dissemination of internal resources related to donor strategies and compliance.
- Respond to donor visibility requests in coordination with relevant teams.
- Support cross-team initiatives, as needed.
- Provide short-term cover and surge support within the team.
- Other duties as assigned.

**_PERSON SPECIFICATION _**
- Understanding of institutional donors and their requirements.*
- Understanding of humanitarian aid and developme