Pa and Business Support Officer

**Details**:
**Reference number**:

- 237981**Salary**:

- £24,570 - £26,975**Grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- BEIS - Energy & Security - Nuclear Power, Infrastructure and Decommissioning**Type of role**:

- Administration / Corporate Support
- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of posts**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Aberdeen, Birmingham, Cardiff, Darlington, Edinburgh, SalfordAbout the job

**Summary**:
**Our Mission**

At BEIS, we are leading the UK’s recovery from coronavirus and are building a stronger, greener country. Our varied work makes a real difference to people across the UK and internationally. This is a fantastic opportunity to become part of the BEIS team and our exciting mission

We lead on the UK’s commitments to tackle climate change and drive green economic growth. We support businesses to create jobs and increase opportunity in regions across the UK. We also encourage investment and innovation to make the UK a science superpower producing research that will improve lives.

**Our Inclusive Environment**

We are building an inclusive culture to make BEIS a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.

We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.

**Job description**:
We have several PA and business support roles available at EO grade in the Nuclear Cluster. The Cluster is made up of the Nuclear Protection Directorate, the Nuclear Power, Infrastructure and Decommissioning Directorate, and the Nuclear Projects and Development Directorate. Post-holders will act as a dedicated PA to a Deputy Director and provide business support to the Deputy Director’s team as required.

The Nuclear Cluster covers a broad remit in support of the UK’s nuclear agenda. This is an exciting time to join us, as we work to deliver on the Government’s recently announced ambition to deploy up to 24GW of nuclear by 2050 to meet our low-carbon targets and ensure our future energy security.

We are a friendly and inclusive Cluster, committed to supporting the development of colleagues at all grades

**Responsibilities**:
1) Providing professional administrative support to the Deputy Director, including through:

- Proactive management of the Deputy Director’s diary, ensuring efficient use of their time, and liaising across teams to manage any conflicts.
- Providing the Deputy Director with all necessary documentation ahead of meetings
- Facilitating effective communication between the Deputy Director, their team, and other stakeholders, both internal and external, as required
- Arranging travel and accommodation, and submission of expenses, on the Deputy Director’s behalf

2) Providing additional business support to the Deputy Director’s team, including:

- Undertaking administrative tasks such as managing key logs and documents, and providing secretariat support across a range of management boards and meetings
- Coordination, oversight and quality assurance of briefing, and supporting cross-cutting planning and risk management
- Organising and managing the logistics of business meetings and away days
- Providing other business support to the wider team as necessary, including undertaking self-contained tasks as required

Many of our administrative staff also provide some policy support to teams, for example on correspondence cases, making the positions excellent opportunities to gain wider experience.**Skills and experience**

**Essential criteria**
- Ability to communicate effectively, both in verbal and in written format, with internal and external stakeholders
- Highly organised with the ability to work well under pressure to ensure deadlines are met, and that information can be quickly and easily located and understood
- Ability to prioritise your work, managing competing demands and priorities efficiently

**Desirable criteria**
- Previous PA experience and / or providing business support
- Experience of using the MS Office suit

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Making Effective Decisions
- Managing a Quality Service

**Benefits**:

- BEIS offers a competitive mix of benefits including:

- A culture of flexible working, such as job sharing, homeworking and compressed hours.
- Automatic enrolment into the Civil Service Pension Scheme.
- A minimum of 25 days of paid annual leave,