Admin Support Assistant

1 week ago

Aberdeen, United Kingdom Bilfinger Full time

**Admin Support Assistant - Fixed Term**

Location: Aberdeen

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
- Daily processing of any new equipment, rope access certificates, inward manifests for owned and 3rd party, including scaffolding equipment.
- Creating vendor returns upon off hire.
- Maintaining and raising documents for new hired equipment.
- Processing all equipment transfers when requested by projects.
- Complete equipment write off forms when requested by projects.
- Ensure the daily completion of the OMVT screen, as well as other daily tasks such as Posts Goods Issue, POD status and running TRRE report.
- Ensure all scanning is complete for all shipping, back load manifests, POD’s and Equipment Certification.
- Stores/ Maintenance/ Inspection/ Project queries.
- Liaising with vendors.
- Training and issuing tasks to assistants/new starts.
- Support the effective management of stock takes.
- Creation and maintenance of data records in SAP, including adding new equipment and processing all movements in and out.
- Raising purchase requisitions for new materials, equipment or inspection services.
- Creation and maintenance of information in excel spreadsheets.
- Any other related activities in support of the efficient operation of plant administration and rope access stores.
- Provide general administrative support to the Logistics Team Leader as required.

**Experience**
- Must have had experience in a similar role and within a fast-paced environment.
- Must have experience of meeting operational goals and targets.
- Experience of data administration using SAP or a similar system.
- Problem solver
- Self-starter and team player
- Relationship builder
- Commercial awareness
- Communication skills
- Must have excellent working knowledge of Microsoft Word, Excel and Outlook

If you wish to speak to a member of the recruitment team, please contact
01224 246246

Operations | Bilfinger UK Limited | Temporary | Temporary help (White-collar) | Skilled | General Administration

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