Pt Business Support Office/admin

1 week ago

Darlington, United Kingdom TCLRec Full time

**What's involved with this role**:
**Temporary PT Business Support Office/Admin**

**Job Ref: Darlington 1004914315179511**

**Pay Rate: £12.18 per hour PAYE**

**Hours per week: 25 specific days and hours TBC**

**Role Length: This opening assignment is for 4-5 months**

**City: Darlington**

**Key Responsibilities**:

- Be responsible for inputting and updating records both manually and electronically on multiple systems, including extracting basic information within set parameters.
- Take notes at meetings.
- Carry out basic audit and quality control of data input.
- Copy typing from notes, including completing standardised templates.
- Deal with enquiries by telephone and face to face and ensure that they are dealt with effectively and efficiently, e.g. answering routine queries, signposting and taking messages where appropriate.
- Provide telephone cover and assistance for other teams as required
- Input, complete and update both manual and electronic standard format data, checking the correct information is provided and chasing missing data.
- Produce standard reports and presentations.
- Provide basic facilities management - setting up rooms for meetings ensuring the required equipment and resources are available and assisting attendees.
- Undertake the co-ordination of public information and literature, ensuring stock levels are maintained and in date.
- Carry out routine invoicing, creating purchase orders (including orders for non routine items), handling of petty cash and taking payments.

**Qualifications**:

- 5 GCSE’s C+ including English and Maths.

**Skills & Experience**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Previous clerical experience and knowledge of clerical systems and procedures.
- Minute taking skills.
- Experience of dealing with enquiries from a range of people.
- Reception/telephone experience.
- Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

**Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.**

**To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**S** **Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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