People & Talent Assistant

**People and Talent Assistant**, People Team. Reporting to People Partner.

**Who are We?**

McCann London, Craft London and McCann Enterprise are part of McCann Worldgroup and the Interpublic Group (NYSE: IPG), is one of the world's largest marketing communications networks. Since 1912 we have been proud purveyors of Truth Well Told. Truths that we unearth and use to earn brands meaningful roles in people’s lives. We made Mastercard “Priceless”, helped L’Oreal tell you “You’re Worth it”, and“did somebody say Just Eat? “

We encourage an entrepreneurial approach in everything we do and believe that the best ideas can come from anyone, and anywhere. We’ll give you the tools and the support you need to build your career and only ask that you bring to us your passion, commitment and energy to make a difference.

**The People People at McCann**

We define our attitude to ‘HR’ as consciously inclusive, commercial and, most importantly, human.
- We’re not just inclusive but consciously so. We’re alive and awake to the world around us and make every effort to support our people to be the same. We’re all about our culture and making it the best it can be, for everyone.
- We’re commercial. We’re business minded, through a people lens. We understand the commercial realities we operate in and create pragmatic solutions, balancing both business and individual considerations.
- We’re human, at the heart of all that we do. We listen to our people, treat them with empathy and kindness, even in the most challenging situations. We’re creating a place where everyone understands the meaningful role they play in our agencies.

**Who we are**:
We proactive - we’re ahead of the game, on top of the latest professional HR thinking and the agency needs.

We’re creative - we think about problems differently and challenge the way to do things to evolve and get better all the time.

We have a voice - we have a seat at the top table and voice in the decisions made every day

We act quickly - we get things done; we assess the options and risks, and work in partnership with our leadership teams to take action

We adapt - no two days are alike, and the only constant is change. We are flexible in our style and approach, and know that priorities can change

We’re a team - we support each other, always. We do what needs to get done, all mucking in where needed. We have broad roles and opportunities to shape our own experiences and development, but we also have teams in the wider network to support us.

**You as a People and Talent Assistant**

You thrive on working in partnership with others (in this case the People and Talent Team, Finance and our McCanners)

You’re organised, a demon for systems and detail, and can spot an error in data a mile off

You’re energised by getting under the skin of a process and how things fit together, always looking for efficiencies

You’re passionate about creating the best experience for our McCanners on every step of their journey with us

You’re proactive and understand the importance of deadlines, able to prioritise and flex when there are multiple things on your plate

You understand the confidential and sensitive nature of what we do and how critical getting the basics right is, you’re best buds with our auditors

You excited to drive your own development and are keen to build your HR career, interested in experiencing all areas of what we do

**What you’ll be doing**

**_ New Starters_**
- Working with IT to ensure accounts are set up and equipment is sent to new starters ahead of start date
- Managing system access through HRLink and Teamseer
- Adding them to our onboarding platform to ensure documentation is completed ahead of start
- Completing ‘Right to work’ checks via our Right to Work system (Xydus)
- Requesting employment references - raise any flags with People Partner/People Advisor
- Updating our internal trackers with employee details and DE&I info
- Adding them to our org charts and keeping org charts up to date with any subsequent changes
- Supporting in processing visas as necessary

**_Probations_**
- Ensuring line managers are aware of when probations are coming to an end and supporting the next steps
- Supporting the People Advisor with end the of probation process, creating letters to be sent and keeping on top of them

**_ Freelancers_**
- Supporting Studio Bookings Manager and Creative Resource Director with IR35 questions
- Raising and extending contracts on Worksome
- Supporting freelancers throughout their time with us with any queries and forming solid relationships with them

**_ Leavers_**
- Managing our leaver process from resignation to last day, ensuring everyone has a positive experience as their time with us come to an end
- Sending confirmation of leaver details to employee - confirming final working date, outstanding annual leave
- Organising kit and phone return
- Sending exit survey to be completed
- Updati