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Personal Assistant

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Glasgow, United Kingdom Nine Twenty Full time

**Personal/Executive Assistant**

**Salary: up to £35,000 DOE**

An exciting key role has been created in a thriving agency in the heart of Glasgow for someone to provide proactive personal assistance and efficient administrative support to an entrepreneurial Managing Director of this fast-growing marketing and sales agency. The agency is currently going through an exciting period of growth, set to double its headcount in the next year along with the opening of new offices across the country.

The agency offers services across Social, Content, Creative, Design, Branding and much more. With businesses investing so heavily in these areas, they are organically picking up new business and growing existing accounts.

This role would be ideal for a Personal or Executive Assistant searching for their next role within an ambitious and entrepreneurial agency where every voice is heard. In this role.

**The Role & Responsibilities**:

- Lead in the production of Board level and client-facing reports and presentations.
- Fully manage the MDs diary, and organise meetings and ancillary arrangements (including refreshments/lunch).
- Take minutes/actions at internal Management & Client meetings as required and chase updates.
- Manage the MDs Outlook inbox.
- Support internal communications with the growing team.
- Undertake small projects at the request and under the direction of the MD and Senior Management.
- Manage travel and accommodation arrangements as required.
- Ad hoc support of agency events, such as training, client meetings, pitches and workshops
- Devise and maintain appropriate office systems, eg filing, storage etc.
- General office management duties.
- Opportunity to support the MD on business travel across the UK, in particular as the business develops in both London and Edinburgh.
- Production of daily and weekly management reports for the MD including manipulating data via time tracking and work management system.

**Requirements**:

- Several years experience in a Personal or Executive Assistant role.
- Self-motivated and driven individual competent at managing own workload with limited supervision.
- Effective communicator, both written and verbal, with strong interpersonal skills.
- Able to work in a fast paced and changing environment where flexibility is required to adapt to changing priorities and accommodate peaks and troughs in demand.
- Numerate with an analytical approach. Accurate and focused on attention to detail
- Advanced Microsoft Office, Excel, PowerPoint and Word Skills (all packages)

**Benefits**:

- Salary up to 30k-35k depending on experience
- Hybrid working
- 33 days annual leave
- Regular company events & socials
- Company pension
- Private healthcare & dental insurance
- Flexitime/core hours
- Wellness programmes such as wellness afternoons
- Travel opportunities across the country