Office Administrator
1 day ago
**Job Summary**
An Administrators role is to ensure smooth and efficient operations by managing administrative tasks, supporting project management staff, coordinating schedules, handling communications, and maintaining job folders up to date and processes are followed. They play a key role in keeping the organisation organised and running efficiently, handling a variety of tasks like data entry, document management, and ensuring all necessary resources are available to support day-to-day operations.
**Responsibilities**
- Handle daily administrative responsibilities
- Update project folders on the management software, Simpro, throughout the project lifecycle
- Support the project manager with schedules and accommodations for engineers
- Organize site folders for small, medium, and large projects
- Prepare completion documentation for clients
- Issue purchase orders and work orders for subcontractors
- Serve as the primary point of contact for customer and client inquiries
- Perform data entry tasks
- Create travel itineraries for business executives and employees
Attend daily huddles
**Skills**
- **Organisational and Time Management Skills**: Ability to manage multiple tasks efficiently, prioritize workloads, and meet deadlines.
- **Presentation and Customer Service Knowledge**: Strong presentation skills for internal and external stakeholders. Proven ability to provide excellent customer service.
- **Communication Skills**: Excellent verbal and written communication abilities to engage with both internal teams and external clients.
- **Experience**: Proven experience in a related position, such as Office Assistant, Receptionist, or another administrative role.
- **Computer Literacy**: Proficient in office software (e.g., word processors, spreadsheets, and specialized tools for office management).
- **Filing and Document Management**: Expertise in organising and managing business correspondence and paperwork, including the handling of confidential information.
**Work Hours**: 40-hour work week.
Pay: £24,000.00-£26,000.00 per year
**Benefits**:
- Company events
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 13/02/2025
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