Finance and Office Administrator

7 days ago

Cardiff, United Kingdom Jellagen Full time

The Finance and Office Administrator has a wide reach of tasks which contributes to the companies success. You will be responsible for providing financial and administrational support to the Financial Controller. The Finance department is responsible for Finance, Office and Procurement tasks with some additional HR responsibilities. This is a great opportunity to gain a wide range of experience within one role.

Main Tasks and Responsibilities
- Accounts Payable. Purchase invoice processing, query resolution and payment control.
- This will include work on a new Purchase Order system. Appropriate training will be provided.
- Accounts Receivable. Generating customer invoices, query resolution.
- Maintain Quickbooks transactions.
- Maintain Finance SharePoint site.
- Support in preparing the financial accounts. Including but not limited to P&L, Balance Sheet and Cash Flow forecast.
- Support preparation of other aspects of finance department responsibility such as Payroll.
- Point of contact on overtime and expenses forms for employees.
- Maintain Personnel Files, Overtime Forms, Contracts, Holiday amendments etc. This is largely managed through a digital HR system. Training provided.
- Ad-hoc finance duties.
- Maintaining office supplies.
- Arranging refreshments for events or meetings.
- Answering telephone enquiries professionally, along with greeting guests and visitors.
- Working closely with Operations and R&D for purchasing and goods in responsibilities.
- Organising and Managing Cleaning Services.

Other

**Responsibilities**:

- As Jellagen is a small company, there can often be a requirement to support other areas from time to time when required.

Knowledge, Competence And Experience Required

Key requirements:

- Prior experience in a similar role along with an interest in finance.
- Microsoft office experience.
- Able to manage own workload and prioritise tasks.
- Thorough, with good attention to detail.
- Strong literacy and numeracy Skills
- Experience using Quickbooks or similar is desirable.

**Salary**: £23,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Enhanced maternity leave
- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Cardiff: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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