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Office Assistant

3 weeks ago

Winchester, United Kingdom LED FLEX GROUP Full time

**Overview**

LEDFlex Group was established in 2010 after identifying a gap in the market for a more comprehensive range of linear lighting products and has since grown into a leading technology supplier. We design, develop, and manufacture LED lighting solutions for the UK and International markets. At LEDFlex, we continue to lead the way in performance, efficiency, and ecologically friendly exterior and interior lighting projects.

**Role Overview**:
The Admin Assistant plays a vital role in ensuring the smooth day-to-day operations of the office by providing administrative support, maintaining an organized and presentable workspace, and assisting employees and management with various tasks.

**Key Responsibilities**:
**Administrative Support**:

- Respond to and support administrative requests from the management team and employees.
- Assist with document filing, photocopying, scanning, and organization of records.
- Handle and distribute incoming and outgoing mail and packages promptly.
- Assist in answering and directing phone calls to appropriate departments or personnel.
- Act as the primary point of contact for routine office needs and inquiries.

**Office Organization & Maintenance**:

- Ensure the office, common areas, and washrooms are clean, presentable, and well-stocked with necessary supplies.
- Monitor and replenish office, pantry, and cleaning supplies inventory.
- Set up and prepare meeting rooms, including arranging seating, AV equipment, and offering refreshments.
- Support event setup, execution, and cleanup as required.
- Assist with minor maintenance tasks or notify management of necessary repairs.

**Employee Support**:

- Greet and assist visitors, directing them to the appropriate person or area.
- Provide support to employees with minor tasks or special requests.
- Help with office reorganizations or moves, including setting up new workstations.
- Coordinate with vendors or external service providers for maintenance or office-related issues.

**Equipment Management**:

- Ensure office equipment, including printers, copiers, and kitchen appliances, are functioning properly and stocked with consumables (e.g., paper, ink, coffee).
- Notify management of any equipment-related issues or service needs.

**Health & Safety**:

- Maintain hygiene and cleanliness standards across the office.
- Follow and promote health and safety protocols within the workplace.
- Assist in emergency preparedness, such as ensuring first-aid kits are stocked and evacuation procedures are understood.

**Ad hoc Support**:

- Perform ad hoc tasks assigned by the line manager or other members of management.
- Assist in coordinating and facilitating internal and external meetings or events.
- Provide logístical support for company activities, including travel arrangements for employees or visitors when necessary.

**Skills & Qualifications**:

- Preferred: Masters or Degree in business administration, office management, or a related field.
- Strong organizational and time-management skills.
- Excellent interpersonal and communication abilities.
- Ability to multitask and work independently with mínimal supervision.
- Attention to detail and a proactive approach to problem-solving.

**Benefits**:

- Competitive salary
- Opportunities for career progression in a dynamic, growing organisation
- A collaborative work environment focused on innovation and efficiency

Ability to commute/relocate:

- Winchester: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Language**:

- English (required)