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Conflicts Administrator

2 weeks ago

London, United Kingdom Charles Russell Speechlys Full time

**Compliance and Risk Team**

The firm’s Compliance & Risk team, led by the firm’s General Counsel Susan Rosser, includes 10 lawyers and 2 paralegals advising on all aspects of legal risk, including financial crime compliance, claims, complaints, insurance, engagement terms, contracts, data privacy, SRA STaRS compliance and conduct issues and regulatory engagement.

The firm’s New Business Intake (NBI) team, which reports ultimately to the Director of Compliance, includes the Head of NBI, New Business Intake Managers, Senior Compliance Analysts, Compliance Analysts and Compliance Assistants. Currently, the NBI team runs conflict checks but the relevant Matter Partner is responsible for reviewing and approving the results. However, where a potential conflict is identified, Partners are encouraged to seek further guidance from the Compliance & Risk team. The firm is in the process of implementing a new business intake system using Intapp’s Conflicts and Intake products. As part of this project, the firm plans to move to a more centralised conflicts clearance process, setting up a new team staffed by specialist lawyers and analysts working closely with the NBI team but which will report to the Head of Corporate Risk and ultimately to the General Counsel.

**Role Context**

Using Intapp’s Conflicts module, the firm’s new Conflicts team will search against the names of proposed new clients and other parties to check whether it would have any conflict of interest between acting for the proposed client and work the firm is already doing for other clients. Sometimes it will be possible to act where there is a conflict of interest if information barriers are put around relevant files so that only certain colleagues can access them.
The Conflicts Administrator will work with members of the new Conflicts team to keep accurate records of the requirements of specific client engagement terms, update red and amber client lists (i.e. clients the firm had decided not to act against for commercial reasons), the reason for information barriers in place and to be implemented together with approved users, and insider lists. The Administrator will also assist in keeping records of decisions by the Director of Compliance and General Counsel with regard to client and matter declines. The Administrator will implement agreed information barriers within iManage using Security Protocol Manager (training will be provided). The Administrator may also be asked to undertake a review of and create reports on access to specific client matters and documents as logged by Security Protocol Manager.

The role would suit someone who enjoys administrative and organisational tasks and is looking for an interesting role where they can develop a specific expertise and work as part of a team to deliver an excellent service to the firm and its clients. The role does not require any legal knowledge, although the successful applicant will be given some training on conflicts of interest in legal work as background to their work. It may suit a recent graduate looking to build an administrative career or someone who has worked in law firms as a PA/EA and would like to move across to doing something slightly different.

**Roles and Responsibilities**
- Maintain accurate records of information barrier decisions and implement barriers within iManage using SPM
- Maintain accurate records of bespoke client engagement terms and outside counsel guidelines agreed with clients, especially as these relate to the treatment of conflicts of interest
- Maintain accurate lists of Panel, Red and Amber client lists
- Maintain accurate lists of clients and matters the firm has decided not to onboard for various reasons other than conflicts
- Assist with other duties related to the resolving and clearing conflicts of interest issues as assigned

**Skills and Experience**
- Organisational skills
- Ability to work to tight deadlines and balance competing priorities
- Broad IT skills
- Previous experience in an administrative role would be advantageous

**Person Specification**
- High commitment to accuracy and efficiency
- Understands the importance of attention to detail
- Resilient, flexible in approach and responsive
- Ability to organise workloads, work under pressure, and meet deadlines
- Ability to maintain the utmost confidentiality in highly sensitive matters

**Competencies**
- Team working
- Integrity and respect
- Customer-focused
- Personal impact and growth

**At a glance**:

- Location
- London
- Category
- Contract type
- Permanent - Full Time
- Salary
- Competitive
- Working hours
- Full time