Purchase Ledger Clerk

**JOB TITLE PURCHASE LEDGER CLERK**

IMMEDIATE MANAGER **FINANCE MANAGER**

**JOB PURPOSE**

The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading/importing of all fuel and non-fuel invoices and credit notes onto the supplier ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger.

Reporting to the Finance Manager you are required to effectively communicate and co-ordinate with members of the finance departments, suppliers including fuel companies, and all other head office departments.

The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time.

In the medium term, the Purchase Ledger Clerk should be looking to take a more active roles in suggesting improvements on efficiencies, in particular, improving the efficiency and timeliness of data and the flow of information.

**MAIN ACCOUNTABILITIES**
- To take operational responsibility for timely and accurate import of fuel and non
- fuel invoices and credit notes into the Purchase Ledger maintained in either Sage 50 or NetSuite.
- To ensure that all fuel and non-fuel Purchase Ledger Accounts are reconciled with supplier statements/payments on a rolling monthly or quarterly basis depending on size of the supplier account. To chase supplier invoices and liaise with suppliers resolving any discrepancies.
- To ensure that all payments are correctly allocated.
- To conduct the monthly payment runs.
- To assist with month-end processes.
- To process expenses in line with the company’s expense policy and to ensure employees expense reimbursements are made in time.
- To take on various ad-hoc tasks within the department.

**WORK CONTEXT**

The post is based at MFG’s Head office in St Albans but some business travel may be required from time to time. Additional hours may also be required to be worked from time to time over the contracted working hours to ensure that needs of the business are met.

**COMMUNICATIONS**

Main internal contacts of the post are Finance Director, Financial Controllers, Purchase Ledger Teams and Other Head Office Personnel

The main external contacts of the post are Fuel Companies and Suppliers

A variety of communication methods will be used.

**COMPLEXITY**

The main sources of complexity are:

- The effective and efficient use of Sage 50, NetSuite, Excel,.csv files, reconciliation techniques (knowledge of Liquid and EVOBOS would also be an advantage).
- To co-ordinate workload to achieve complimentary and competing deadlines.
- To ensure that processes are scalable with the expansion of the business.

**KNOWLEDGE & SKILLS REQUIRED**
- Previous Purchase Ledger experience
- Demonstrable experience of high-volume processing.
- Proactively using initiative to resolve queries from both internal and external sources, solving problems in a timely manner.
- Maintaining confidentiality
- Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.
- Intermediate Excel and accounts package experience, ideally Sage and Netsuite.
- Effective communication skills; verbal, electronic and written.
- Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.
- Ability to achieve targets whilst maintaining accuracy.
- Excellent numeracy skills.
- Willingness to learn and develop.

**Job Types**: Full-time, Permanent

**Salary**: From £26,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- Private dental insurance
- Private medical insurance
- Referral programme
- Sick pay
- Store discount

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: In person