Finance and Admin Officer

**POSITION**:Part Time Temp - Finance and Admin Officer**

**REPORTS TO**:Managing Director**

**HOURS OF WORK**:21hrs per week/3 Days per week**

**SALARY**:**£28-30k pa (pro rata £16.8k-£18k)***

**Temporary**:6 months**

The Finance and Admin Officerwillbe working with the Managing Director for the effective and efficient running of the Foundation Finance Department, working within the policies and procedures laid down by the Board of Trustees.

The post holder will be required to maintain the Accounts Receivable and Payable functions across the organisation and should ensure accurate data for reporting financial results on a monthly, quarterly and annual basis, so that the financial position is always understood.

The post holder will be expected to deliver your responsibilities efficiently and with integrity, showing a positive and solution focused attitude. The role involves demonstrating ultimate professionalism, strong communication skills and adopting a proactive approach to developing skills, alongside showing initiative, and managing priorities and deadlines effectively.

**This is a new role which will develop further over time**.

**Finance Responsibilities**
- Responsible for the processing/allocation and recording of all income and donations received (using Sage line 50 Accounts), including setting up and maintaining DD instalment plans.
- Responsible for raising sales invoices, receipts, statements and credit control, as required. Chasing any outstanding debts.
- Ensuring all cashing and is banking is done on a weekly basis.
- Responsible for payment of all supplier’s invoices (ensuring authorisation), Bacs payment and maintaining proper financial records.
- Collate and recheck the monthly Fee Earners Invoices and Volunteers expenses claims.
- Provide remittances and statements required by other service provider. Resolving supplier’s queries.
- Responsible for reconciling Debtors and Creditors Accounts
- Responsible for all Journal, Accruals, and Depreciation Entries.
- Assisting with the year-end audit ensuring all financial system comply with statutory and other requirements e.g. (SORP, GAAP and Charities Act).

**Other Administrative Duties**
- Supporting the Managing Director with other general admin tasks, including company secretary statutory returns.
- Assisting other admin departments, such as education and Fundraising with admin tasks.
- Preparing and submit the monthly Gift Aid preparation using Raiser Edge Database.
- Any other duties including ad hoc duties as be requested.

**ESSENTIAL SKILLS**:

- Accounting qualification preferred
- Two years’ experience working in a finance department.
- Computer literate must have extensive experience working with financial packages, in particular, Sage Accounts. Must also be familiar with Excel, Word
- Diligent, flexible, and ability to work both as a member of a team and as a sole finance expert with some support for specific tasks.
- Knowledge of and ability to comply with all specific charity accounting regulations and SORP codes of practice.
- Excellent communication skills verbal and written.
- Ability to communicate sometimes detailed financial information to others.
- Organised and detail focused.
- Self-confident and self-motivated.
- A pleasant, calm and friendly disposition.
- Innovative, and a creative approach to work in the broadest sense to help the Foundation for Paediatric Osteopathy secure its position and grow its practice

**Benefits**
- Pension Scheme
- 15 days annual leave
- Staff use of Osteopathic services
- Employee Assistance programme

**Job Types**: Part-time, Temporary
Contract length: 6 months

Pay: £16,800.00-£18,000.00 per year

Expected hours: 21 per week

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 23/05/2025
Reference ID: F.AO.OCC/2025
Expected start date: 02/06/2025