Finance and Admin Officer

Company DescriptionXeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.Our office in Sutton has a client-focused and experienced team. There are six directors and senior managers and approximately 30 staff, most of whom either hold, or are training for, professional qualifications and they are highly approachable. All directors in the firm are Chartered Accountants. They also carry out audit work.DescriptionWe are seeking a new team member to oversee the day-to-day practical operations at our Sutton, Surrey office. The Finance & Admin Officer will support our Senior Management Team in maintaining and developing financial and administrative processes, ensuring JCS continues to grow and operate smoothly.They will host our staff, clients, and contractors visiting the premises, ensuring all aspects run smoothly. They will efficiently manage finances, including expenses and supplies, while overseeing document management and general administrative support. Additionally, they will provide practical support to our client-facing staff.This role is for 20 hours per week over five days (start and finish times to be agreed) and includes organization, financial processes, and administration.Key ResponsibilitiesAddress visitor and client inquiries, providing general information or redirecting them as appropriate.Answering and directing phone calls to the appropriate personnel or department, taking messages when necessary.Managing suppliers and service providers: booking engineers and repairs.Assisting with various clerical duties, such as data entry, filing, photocopying, and managing office supplies, including tracking inventory and ordering as needed.Set up new clients on our practice management system ensuring data integrity.Record Direct Debit and credit card payments in Sage.Process payments to staff and suppliers.Reconcile client accounts.Manage insurance matters.Assist with AML and KYC checks.Circulate and collect compliance forms.Key RequirementsPrevious knowledge and background experience of working within finance and administration is beneficial.Very high level of attention to detail and accuracy.Confident communicator with personnel at all levels within the business, both written and verbal.Proficient with Microsoft Excel, Word, Outlook etc.Additional RequirementsExcellent time management skills - handling multiple and varied deadlines concurrently.Organised, proactive, reliable and self-motivated.Positive attitude towards process changes as well as IT.ModelOffice BasedSalaryCompetitiveBenefitsCompany Pension Scheme25 days of annual leave + bank holidaysAdditional annual leave days from certain levels of seniorityAbility to buy up to 5 days of annual leave to reach a maximum of 30 days per annumBusiness closure over Christmas*Life Assurance x4 annual salaryEnhanced family leave policiesEnhanced Company Sick PayEmployee Assistance Programme – 24/7 support, free and confidentialCorporate Discounts PlatformFlexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:PMI single or familyCritical Illness CoverCash planCycle to workEye careDental*subject to exceptions and business needs #J-18808-Ljbffr