Office Manager

1 day ago

Aylesbury, United Kingdom FRS-UK Ltd Full time

We are actively recruiting for an Office Manager to oversee the smooth running of the head office function of a small, well-established business based near Aylesbury, ensuring the effective flow of office procedures and supporting the directors by carryingout the full remit of office management duties.

**Main Responsibilities**:
**Office management and administration**:

- Maintain office systems and filing systems, providing document control
- Managing office calendars, including holiday records and office general mailbox
- Assist in planning and arranging meetings and events
- Provide front of house and reception service
- Support to the Directors
- Organising travel for UK staff
- Collating expenses
- Storing all incoming invoices in folder for annual accounts
- Adding invoices to Xero and reconciling bank transactions
- Preparing payments and payroll for approval
- Arranging outgoing shipments and checking goods received
- Create agendas and take meeting notes
- Assist in purchase orders and invoicing
- Support HR administration
- Managing office utilities and liaison with service providers
- Manage any IT issues and interface with IT provider
- Ensuring the offices are well presented and stocked with stationery, office supplies, refreshments, and other requirements of the day to day running.
- Collect and record R&D tax credit data on a monthly basis.
- Keeping patent records up to date

**Sales and marketing**:

- Fielding sales enquiries, ensuring that clients are dealt with effectively
- Ensure systems are updated with client details
- Support with bids and tender documents
- Oversee marketing content for websites and social media, testimonials and client reviews.

**Key skills and experience required**:

- Prior office management experience
- Strong attention to detail
- Ability to work without supervision
- Excellent time management skills
- Excellent communication and relationship building skills
- IT literate, proficiency with Microsoft Office
- Strong prioritisation and organisational skills
- Ability to handle confidential information
- Track record of implementing and maintaining complex filing systems

Due to the location of the office, you will need to drive and have access to a vehicle.
- The role is office based but there is opportunity for flexible working._

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