Executive Assistant to The Coo

4 days ago


Blandford Forum, United Kingdom Bond Williams Full time

**Executive Assistant to the COO - Blandford - Salary up to £33,000 + benefits**

An experienced Executive Assistant is required for our prestigious client based in Blandford to support the Chief Operating Officer (COO). You will be the first point of contact, both internally and externally, screening and handling all access professionallyand appropriately.

**Responsibilities**:

- Provide high level secretarial support to the COO, including prioritisation of work
- Manage the COO's schedule, diary management, drafting letters and arranging travel to include booking accommodation and itineraries
- Welcome visitors and build relationships with key personnel, professional representatives and suppliers
- Provide general administrative support to the Director of Operations and ad hoc support for other members of the Leadership team as and when required
- Undertake appropriate projects and presentations as required by the COO and represent the COO/COO's Office both internally and externally when required
- Assist with the organisation of staff events
- Ensure effective communication throughout and provide support to cover for colleagues' absences
- Manage and maintain records, filing and systems
- Communicate suitable training opportunities, make arrangements for training and maintain an up-to-date training attendance register for inspection purposes
- Operate in accordance with policies and procedures, ensuring compliance

**Skills and experience**:

- Previous experience of working with a senior manager in an EA/PA role within a fast-paced and complex environment
- Proven ability to prioritise and deliver in fast changing environments
- Ability to analyse requirements and prepare the COO effectively for all meetings and events in a proactive and timely manner
- Excellent IT skills and strong office systems knowledge
- Proven ability to construct high quality minutes and meeting notes
- A high level of emotional intelligence, interpersonal and communication skills to interact confidently with people at all levels
- Well organised and efficient with a meticulous attention to detail

The working hours for this role are Monday to Friday, 8:30am - 5pm with an hour for lunch, equating to 37.5 hours per week. You will also be required to work the occasional Saturday for which time off in lieu will be given.

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency



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