Programme Co-ordinator

Job Title

Programme co-ordinator (external funds)

Line Manager

Business Manager

Salary

£22,957.60

Working Hours

35 hours per week (Monday - Friday)

Location

Dumfries

Our organisation
The purpose of Third Sector Dumfries and Galloway (TSDG) is to improve the quality of life of the most vulnerable and disadvantaged within Dumfries and Galloway. We do this by working with third sector partners and public sector agencies to identify areas and communities of greatest need, design responses and create an environment for innovation and growth.

Our core services are:

- Helping third sector organisations start, develop and grow through training and events
- Encouraging and involving volunteers
- Finding suitable funding sources and administering funding for third sector organisations
- Creating and delivering sustainable business plans
- Identifying the best way to manage people and money
- Connecting the sector with community planning and the health and social care partnership

Overview of the role
The role of the Programme Co-ordinator - External Funds is to support the administration of funding sources for the third sector which can be administered by TSDG.

The Management team will work with local, Scottish and UK government, large funding programmes such as the National Lottery and Borderlands, economic development agencies such as South of Scotland Enterprise, third sector organisations (TSOs) in Dumfries and Galloway and beyond, health and social care partnerships and other third sector interfaces (TSIs). The first confirmed programme to be administered by TSDG is the Communities Mental Health and Wellbeing Fund (CMH&WBF) for the South of Scotland, valued at £1.52m over two years. This role will look after the administration of this fund.

Main Responsibilities
- Be responsible for the day-to-day administration of the CMH&WBF (and others as they come on stream) in Dumfries and Galloway and the Scottish Borders as directed by the Business Manager. This includes:

- Recommending improvements to any aspect of process
- Sending out communications as required by the communications plan for each fund
- Providing the management team with regular updates on amounts of funds committed and uncommitted.
- Gather monitoring information from successful applicants as required to inform the monitoring and evaluation activities needed by the source of the fund
- Communicating with successful applicants to gather information for case studies for reports and promotion of the fund, as required.
- Contact key stakeholders to promote TSDG’s competence in fund management
- Provide support for capacity building workshops specifically for the external funding programme
- By identifying professional networks, ensure that TSDG fund administration reflects best practice and is continuously improving
- Using lessons learned from administering the portfolio, contribute to the continuous improvement of TSDG activities

Personal Development
Maintain a network of other fund administrators

Maintain up-to-date knowledge of potential fund sources

Maintain up to date knowledge of the work of the third sector locally and nationally.

Support and contribute to a culture where improvements can be made as a result of lessons identified, captured, assessed and implemented.

General
Adhere to the organisation’s policies and procedures and values

Work within agreed budgets and timescales.

Carry out other duties as may be reasonably assigned from time to time.

Key Contacts
The post is responsible for representing TSDG in the area of external fund management. Contacts will be determined by the needs of the role and will include:

- Dumfries and Galloway Council
- Scottish Government
- UK Government (Shared Prosperity Fund)
- South of Scotland Enterprise
- The D&G health and social care partnership
- SCVO and other relevant intermediaries
- Large funding programmes - National Lottery, Robertson’s Trust
- Other Third Sector Interfaces
- Third sector organisations within and outside D&G

Person Specification

Essential

Desirable

Skills, Knowledge & Experience

Able to gather, collate and manage large quantities of information using spreadsheets and databases

x

Experience of fund administration

x

Good personal interaction skills

x

Ability to create and develop a network of stakeholders

x

Plan and manage workload

x

Ability to capture and analyse information

x

Broad knowledge and understanding of the third sector

x

Ability to work as part of a team, share knowledge and benefit from experience of others

x

Ability to use the Microsoft Office package and Outlook

x

Experience of developing professional networks for sharing of information and expertise

x

Take a pro-active approach to problem solving

x

Education/Qualifications

Educated to degree level or similar

x

Other Requirements

Valid driving license and access to a car with business insurance for work purposes

x

**Job Types**: Full-time, Fixed term contrac