Pa & Office Manager

4 days ago

Winchester, United Kingdom Tate Full time

We are looking for an exceptionally loyal and dedicated PA/Office Manager to support our client in Winchester. The role will suit a professional PA who has proven experience as a Personal Assistant/Office Manager, demonstrable longevity in their roles andsomeone who can multitask calmly and efficiently. The focus of the role is to provide administrative support to the Chairman. The role is varied, interesting and will require the PA to be able to think intelligently and pre-empt tasks.

**The Role**:
The role is based in a small but perfectly equipped and spacious office within the Chairman's home located in a prestigious area of Winchester. Some of the duties will include the following tasks but will not be limited to.
- Diary management, arranging conference and video calls
- Organising travel arrangements as and when required
- Managing and replenishing all office stationery supplies
- Ensuring all the office equipment is in good working order and when appropriate arrange for servicing
- Ordering and maintaining sufficient PPE stocks
- Preparing monthly P&L account balance sheets against budgets
- Checking bank statements and reconciling expenditure and expenses
- Arranging BACS and Cheque payments
- Collecting tax documents for the year and help prepare for the annual tax returns
- Interact with the Company's external IT Consultant
- Liaise with the Company's external Accountant/HR agency and arrange monthly salary payments.
- Preparation of monthly financial reports via Sage software including VAT
- Supporting the Administration Assistant who is responsible for Investment advice and other administrative tasks
- Manage pager and electronic filing system

**The Person**:

- Proven experience as a PA and or Office Manager
- Someone able to work autonomously and within a small team
- Someone confident with using Sage, MS Office packages
- Excellent attention to detail
- Communication at all levels is fundamental
- A calm and collected approach to daily tasks and the ability to prioritise to unpredictable business needs and challenges

The hours for this role are 9am until 5pm Monday to Friday. There may be occasional need to work outside of these hours as and when required but this is a rare occurrence.

This is a pivotal role to the Chairman and the team, we will be supporting them in the recruitment of this role, so please do send your CV in the first instance

Tate is acting as an Employment Business in relation to this vacancy.

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