Admissions Administrator

Our client are seeking an enthusiastic and flexible Admissions administrator within the Education sector

**Responsibilities**:
**New Enquiries**
- Manage enquiries from prospective parents and agents in respect of Nursery, Reception and mid-year entry points.

**Prospective Parents School Visits**
- Arrange and manage the admission appointment system in consultation with the PA to the Head and Deputy Head (Pre-Prep)
- Arrange school tours for parents when necessary.
- Issue post-visit communications and follow up.

**Registrations**
- Process new registration forms.
- Allocate reserved places, formal offers and waiting list positions.
- Communicate registration positions.
- Create and maintain MIS records.

**Registers**
- Create and maintain register for Reserved Place and Offered Places in respect of future Reception intakes (5 years).
- Create and maintain register for Offered Places in respect of Nursery intake.
- Track sessional requirements for Nursery places.
- Offer formal places and coordinate acceptances/deposits 18 months before entry (12 months for Nursery).
- Manage offered places carefully to ensure that numbers accurately match places available.
- Manage relinquished places and progress pupils off waiting lists.

**Manage General Enquiries from Prospective Parents**
- Including matters of uniform, school bus, Wrap around care, extra-curricular clubs, bursaries, school fees, childcare vouchers etc.

**Assessment (Mid-year entry)**
- Create and maintain waiting list for mid-year entry.
- Coordinate assessments with teaching staff.
- Arrange assessments with Head of Assessment.
- Seek reports including confidential with existing school.
- Where necessary arrange remote assessments.
- Communicate outcomes with parents and offer places where appropriate.

**New Pupils & Leavers**
- Maintain admissions/leavers pages on Firefly.
- Process notice letters and advise relevant staff and liaise with parents.
- Flag leavers on School MIS (PASS), add leaving detail and lapse records as necessary.

**New Starters**
- Manage administration and instructions for all new starters to include completion of medical consent, photographic consents, settling in form, digital resource agreements in consultation with relevant staff.
- Collect and upload pupil photographs.
- Provide initial advice on creating ParentMail account, introduce Firefly and creating Firefly accounts.
- Liaise with parents on all domestic matters e.g. school transport, uniform, clubs.
- Allocate classes/houses and advise parents and staff.
- Liaise with Bursary/IT/Reception staff to create billing, pupil accounts etc.

**MIS : PASS & HUB**
- Maintain Excel spreadsheets to supplement data on PASS/HUB as required.
- Ensure individual pupil data is current at time of joining.
- Allocate class name and teacher details to PASS.
- Maintain accurate pupil records.
- Keep pupil registration status on PASS.
- Work with Head of Assessment to coordinate year end and action year roll over process.
- Update houses on pupil records.

**Data & Reporting**
- Maintain accurate data in relation to admissions enquiries, visits and registrations.

**Events and Inductions**
- Plan and coordinate admissions events calendar by liaising with relevant staff to include:

- Monthly whole school Welcome Mornings
- Induction events - new Reception pupils
- Induction programme - new Nursery pupils
- Ad hoc events and parental workshops
- Support the Head of Communications with preparation for the school’s bi-annual Senior School Fair
- Assist on various bespoke projects as required.

**Other Duties**
- Covering on Reception
- Promoting and safeguarding the welfare of children and young persons with whom you come into contact.
- Adhere to the school’s Code of Conduct Policy, adopting and working towards the objectives outlined within the School’s Development Plan.
- You may also be required to undertake such other comparable duties as the Head requires from time to time such as minute taking at key management meetings.

**Benefits**
- A generous salary commensurate with the importance of the role and the successful applicant's relevant experience
- Generous non-contributory pension scheme
- Generous CPD
- Cycle to work scheme
- Free lunch and tea/coffee
- Supportive and encouraging team

**Working hours**
This is a term-time position with some additional hours to be worked during the school holidays (up to two weeks).
9.00 a.m. to 4.00 p.m. (including half an hour lunch 32.5 hours)

**Salary**
£25,000 to £28,000 p.a. FTE depending on skills and experience (actual salary £16,403 to £17,715 p.a.)

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme

Schedule:

- Monday to Friday
- No weekends
- Overtime

Ability to commute/relocate:

- Twickenham, TW1 4TQ: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

Work Location: In person

Application de