Accounts Payable Clerk

Job description

At Busy Bee Cleaning Services Limited (BBCS) we focus solely on delivering cleaning services through directly employed staff. This helps us to ensure we thoroughly understand our market and have the expertise to deliver tailored solutions to our clients. BBCS operates through specialist divisions within the educational, commercial, leisure, local government & public sectors, healthcare, and corporate blue-chip sectors.

We currently have an exciting opportunity for an Accounts Payable Clerk to join our team which will ultimately end up being based at our head office in Byfleet and would be working on Just Ask Estate Services Limited as well as BBCS.

BBCS is a company that Just Ask Estate Services Limited acquired last year. They are based in High Wycombe and will be relocating to our head office in Byfleet later this year.

Initially the role will need to be based in High Wycombe 2 days a week.

We require somebody to obtain a handover from the departing team for knowledge acquisition and to document as necessary. The existing accounting system will also be being transferred from Sage 50 to Access Dimensions. Experience of system implementation would therefore be beneficial. They will also be involved in User Acceptance Testing (UAT).

Experience of Software packages such as Sage 50 or Access Dimensions is an advantage, however not essential.

You will have excellent communication skills, both verbal and written. Which you will need when dealing with suppliers and other departments.

Good timekeeping and personal presentation skills.

You will be able to plan, prioritize, and work to deadlines, without supervision and on your own initiative.

If this sounds like you, we would love to hear from you.

Main duties

**Job objectives and responsibilities**:

- Gain knowledge of existing process at High Wycombe (as stated above)
- Purchase invoice processing and management of invoices passing through various process stages within Access Financials (700 to 800 per month).
- Company credit cards management and reconciliation.
- Preparing payment runs.
- Liaison with suppliers and customers regarding invoicing queries.
- Processing employee expenses.
- Supplier Statement reconciliations.
- Prepare and post journals relating to prepayments, fixed asset additions and Spotless water costs.
- Monthly prepayments balance sheet reconciliation
- General accounts support as required
- Other ad hoc duties as required.

Hours
- Full time: 37.5 per week Monday - Friday 08:00am - 16:00pm (half an hr for lunch)

**Job Type**: Permanent

**Job Types**: Full-time,

**Salary**: £29,000.00-£32,000.00 per year.

Hybrid role - 3 days office based and 2 days working from home

Job description

At Busy Bee Cleaning Services Limited (BBCS) we focus solely on delivering cleaning services through directly employed staff. This helps us to ensure we thoroughly understand our market and have the expertise to deliver tailored solutions to our clients. BBCS operates through specialist divisions within the educational, commercial, leisure, local government & public sectors, healthcare, and corporate blue-chip sectors.

We currently have an exciting opportunity for an Accounts Payable Clerk to join our team which will ultimately end up being based at our head office in Byfleet and would be working on Just Ask Estate Services Limited as well as BBCS.

BBCS is a company that Just Ask Estate Services Limited acquired last year. They are based in High Wycombe and will be relocating to our head office in Byfleet later this year.

Initially the role will need to be based in High Wycombe 2 days a week.

We require somebody to obtain a handover from the departing team for knowledge acquisition and to document as necessary. The existing accounting system will also be being transferred from Sage 50 to Access Dimensions. Experience of system implementation would therefore be beneficial. They will also be involved in User Acceptance Testing (UAT).

Experience of Software packages such as Sage 50 or Access Dimensions is an advantage, however not essential.

You will have excellent communication skills, both verbal and written. Which you will need when dealing with suppliers and other departments.

Good timekeeping and personal presentation skills.

You will be able to plan, prioritize, and work to deadlines, without supervision and on your own initiative.

If this sounds like you, we would love to hear from you.

Main duties

**Job objectives and responsibilities**:

- Gain knowledge of existing process at High Wycombe (as stated above)
- Purchase invoice processing and management of invoices passing through various process stages within Access Financials (700 to 800 per month).
- Company credit cards management and reconciliation.
- Preparing payment runs.
- Liaison with suppliers and customers regarding invoicing queries.
- Processing employee expenses.
- Supplier Statement reconciliations.
- Prepare and post journals relating to prepaym