Invoice Administrator

**Exciting Opportunity: Full time Invoice Administrator in a busy hire office**

**Summary of Role**

GGR Group Ltd is seeking a highly motivated and proactive individual to join our team based in Oldham. We are looking for somebody who has a keen attention to detail, experience of generating invoices and is able to learn new systems quickly. The role is office based full time, working within a busy office to produce accurate invoices with correct charges applied to each customer on a daily basis.

**About GGR Group**

The GGR Group Ltd is Europe’s leading supplier of vacuum handling equipment, restricted access lifting machinery and mini cranes for the construction, rail and utility sectors amongst others.

**Key responsibilities**:
**Hire Invoicing**
- Investigate each live hire contract on a daily basis to assess if ongoing charges are to be applied
- Work closely with the hire desk to ensure all live hires are allocated for the correct duration and any amendments during the hire are captured and recorded accurately
- Extend all live hire for the appropriate period each day working from reports generated within the hire software
- Cross reference pricing against the Customer Purchase Order and seek written agreement where required for additional costs to be applied / obtain a replacement document to be used for ongoing charges
- Update and amend any VAT codes in line with Domestic Reverse Charge to produce accurate invoices for clients
- Assess offhire dates and times to generate final costs for each hire
- Assess any labour element on each project to generate correct costs based on timesheets received
- Manage multiple live hires that are on an ongoing hire basis, running reports to capture any charges to be applied that are outstanding to customers
- Assisting with invoice queries to investigate customers claims for credit notes and determining if funds are due for refund
- Generating credit notes where required and seeking approval from the finance team prior to posting on the system and providing a copy to the customer
- Responsibility for the Self Billing Platforms for a range of clients, to include creation of invoices, credits and cross reference of corresponding documents such as timesheets and POD/POC where required (ie Tradex, Ariba)
- Raising Invoices for the sale of plant equipment (both for UK and Worldwide Export) using SAP
- Understanding and ability to correctly identify the correct VAT codes
- Generating weekly and monthly reports to interrogate the open documents on the system that require following up, liaising with the relevant parties to complete outstanding actions

Any other duties relating to administration within the organisation, which may be necessary from time to time.

**Experience, Knowledge & Skills**:

- Invoice Experience
- Administration Experience
- Experience in a similar role
- Outstanding attention to detail
- Ability to manage multiple priorities
- Strong communication skills
- Professional and confident telephone manner
- Excellent knowledge of Microsoft packages
- Calm under pressure, ability to problem solve and trouble shoot alone and with a team
- Making detailed notes on IT systems so that all teams can see progress made on queries
- Ability to handle customer complaints calmly to diffuse situations
- Dedicated and proactive worker, able to keep concentration in busy environment
- Able to adapt ways of work to suit changing processes and procedures
- Comfortable using new and different IT Systems.

**Job Terms**

Monday - Friday 8.30am-5.30pm

24 Days Holiday + Bank Holidays

4% Pension Match

Private Medical

**Salary**: £28,000.00-£32,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oldham: reliably commute or plan to relocate before starting work (required)

Work Location: One location