Technical Administrator

**Job Title**:Technical Administrator

**Site**:Port Talbot

**Working Hours**:38 hours per week (early finish Friday)

**Overall Job Purpose**:
A highly motivated and well organised Technical Administrator with experience in a variety of office-based environments who thrives on providing solid and essential support to the Site Management team. They must have a calm but proactive demeanour with a meticulous eye for detail and can ensure that all duties are carried out to the highest standards within set deadlines. They must be comfortable working as part of a team or independently, with a focus on delivering quality support to the team on a continuous basis.

**Main Duties will include**:

- Processing **timesheets**, including collating, check to clockings, forward to relevant H/O departments, maintain appropriate hard and electronic files, queries raised
- Input timesheet data from TATA clockings spreadsheet into **SES system**:

- Take and distribute **minutes **as required, at various management meetings, inc investigations, disciplinary/grievance/welfare, BLE, Sub-contractor meetings,
- Collate all **expenses** claims for the site
- Dealing with all **time and attendance** documentation, inc. clockings, failure to clocks, absence recording/certification, RTW’s, holiday forms etc. Ensuring accuracy of all documentation and alignment with authorised time sheets and any anomalies to be investigated at site before forwarding to Head Office by required deadlines
- Collating and forwarding **new starter** information and probationary reviews in a timely manner
- To gain and provide a full understanding of the site Work Packs, Time Sheets and how this information relates to Client charges, providing accurate **Statistical Information** for monthly Client Commercial Meeting
- Ordering **stationery**, raising **material **requests and **GRN’s** for goods delivered as and when required
- General scanning, filing, **documentation maintenance**:

- Providing support and assistance to the site team with **any other administrative work** as and when required.

**Key Skills/Person Specification**:

- **Strong proactive personality** with excellent organisational, administrative, with accounting /costing office skills in a steel/industrial setting.
- Workload prioritisation and time management skills, to work flexibly at busy times
- Experience of MS Office, eg, Word, PowerPoint and Outlook with excellent/expert Excel skills and experience, use of formulas, vlookup, linking documents etc.
- Ability to take meeting minutes, distribute meetings, chase actions.
- Confident communicator, maintaining confidentiality as dictated by GDPR Data Protection in carrying out the above duties
- Meticulous attention to detail, especially numerical
- Have the ability to use own initiative, have a flexible attitude and ability to assist in all areas of the company in which capable as and when required
- Good general standard of education, inc, at least GCSE grade 4 or above or equivalent in English and Maths
- **Accounting/Costing/HR qualification or experience beneficial to the company.**

**Job Types**: Full-time, Permanent, Temp to perm

**Salary**: From £25,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

COVID-19 considerations:
Social distancing and sanitising is normal practice

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Accounting/Costing: 1 year (preferred)
- industrial/heavy industry: 1 year (preferred)

Work Location: One location

Reference ID: TA0523