Business Support Administrator

**Who are Alcema?**

Building the future Alcema are a Main Contractor, serving the Public & Private Sectors creating New Energy Efficient Buildings, such as Schools, carrying out large scale Refurbishments / Fit-Outs in Education, Commercial, Public and Private Office & Residential Buildings, as well as providing Fire Safety Services and Improvements.

**The Role**

Through continued growth we are looking for a diligent, detail-oriented team member to join us.

Working with the Bid & Adminstration Manager, you will support in the production of winning proposals and bids and providing a professional and effective administrative and business support service across the Alcema Group.

Collaborating across multiple teams, together we will deliver a wide range of projects.

This is a role for the IT savvy individual You will be working in a busy team and will be required to assist with presentation documents, work-winning bid templates, reports and ad-hoc administrative tasks to a high standard in line iwth ALcema brand guidelines. There may also be occasional visits to our Construction Sites which are based in London & the South East and Warwick / Midlands.
- **What will I be doing? **_

A varied role, your primary responsibilities will be:
**Bid Administration**:

- Maintaining tendering portals and uploading content, including up-to-date accreditations, insurances etc.
- Co-ordinate bid activities, meetings and reviews, under the gudance of the Bid Manager
- Asistance in ensuring tender content and bid library content is up to date and miantained
- Taking onwership of internal tender / outcome tracking systems to maintain accurate reocrds of submissions and outcomes.
- Assisting in the preparation of PQQs / SQs
- Assist in the creation and editing of project case studies, team CVs and images for submissions and for marketing content
- Supporting the bid teams with administrative taksks such as accurate doument preparation, fomattingand distribution

**Business Support**
- Update company website with provided content & images in line with company branding and under the guidance of the Bid Manager
- Assist in the rpoduction of marketing material
- Act as liaison to IT consultant, as directed by the Administration Manager
- Assist the H&S, Compliance and Training team with administratative updates, including controlled documents, audits and training records.
- Managing staff annual leave requests and authorisations
- Assist the team with onboarding of new staff
- Assisting the wider business with various tasks to ensure smooth workflow
- **What experience should I have?**_

3yrs+ in a professional, fast paced, environment

Experience in the Construction industry would be advantageous, although not essential

Excellent time management
- **What do I need to succeed?**_

Excellent English skills (written and verbal)

Well-organised with the ability to multitask and keen eye for detail

Ability to digest lots of information and communicate the key / salient points

Ability to work to tight deadlines

Excellent interpersonal skills

Join us in a dynamic work environment where your skills will be valued, and you will have the opportunity to develop.

Pay: Up to £28,000.00 per year

**Benefits**:

- Casual dress
- Free parking
- Health & wellbeing programme

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Professional Environment: 3 years (required)
- Administrative experience: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Reference ID: Business Admin