Office Manager

**Office Manager**

Salary 30k dependent on skills and experience + benefits

Full Time - immediate start

Featherstone WF7

**Q Deck Safety Systems Ltd** are a fast expanding building safety company looking to recruit an experienced Office Manager to conduct operational work and manage a busy office 5 days a week Monday to Friday 8:00am - 4:30pm.

Applicant must be competent in the use of Microsoft Office, Predominantly Excel, Word and Outlook, have good telephone communication skills and the mathematic abilities for pricing requirements.You will be managing all administration and delegation oftasks accordingly.

All training will be conducted in house and experience in a similar role is essential. Must have a competent telephone manner and be able to deal directly with clients of all nature from site managers to site operatives and directors alike.

You’ll be working closely with the directors to assist with the development of the companies office based procedures and how they can be improved to work better to coincide with the service delivery sector of the business.

Responsibilities but not limited to:

- Hitting our monthly financial targets by;
- Monitoring operation procedures, safe systems of work and presentation.
- Undertaking regular Risk Assessments and toolbox talksfor the company to ensure all staff are meeting legislation.
- To ensure that all health and safety related policies, risk assessments and safe systems of work, and registers are up to date and reviewed.
- Report any weak areas back to Company Directors, and suggest remedial action.
- Ensure CHAS, SMAS& Construction line accreditations are up to date.
- Maintain our FASET Accreditation
- Manage office staff and oversee their daily tasks
- Authorising HR queries such as holidays & absence
- Working alongside the Contracts manager with logistics
- Reporting at director level on profit & loss, logistics & streamlining business.
- Obtaining transaction histories to allow accurate valuation records are maintained using our bespoke software, accountancy software and Excel documents.
- Ensure that all tasks are completed to a high standard and that any anomalies are investigated and rectified.
- Prepare weekly management information statistics relevant to Directors requests.
- Manage records and data appropriately in line with company policy.
- Ensure comprehensive client records are kept and that these are accurate and up to date at all times
- You will be required to complete financial administrative tasks which includes but are not limited to: raising invoices, chasing unpaid invoices, ensuring receipts are uploaded to financial cloud software and allocated to the correct expense and matchingincoming funds to invoices.
- You will assist the Contracts manager in managing the diaries of Installers which includes but not limited to: booking jobs in and organising the job events to be more efficient, communicating with clients to ensure they’re up to date with progress, ensurethat holidays and time off has been booked into the diaries to prevent double booking or overlapping.

**Key Competencies**:

- Delivers excellent service
- Planning & organising
- Following instructions and procedures
- Attention to detail and accuracy
- Personal leadership & teamwork
- Communication
- Integrity & trustworthy.

**Experience and Skills**:

- Working knowledge of Microsoft Office packages: Minimum Office and Excel
- Strong Interpersonal skills are essential, with the ability to communicate well both written and verbally to senior audiences
- Demonstrate ability to understand and summarise complex information in a professional and concise manner

**Benefits**:

- Holiday - 28 days a year including bank holidays.
- Pension -Standard pension government pension scheme (optional)
- If you think this role suits you but you need more information please get in touch.