Office Coordinator

**About Us** We’re an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 we’ve been finding better, more sustainable ways to solve complex technology problems for some of the world’s leading organisations and delivered solutionsthat millions of people use every day.

In the last 30 years we won several awards, including a prestigious Queen’s Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach.

Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery.

We want to continue to grow our team with people just like you

**About You** You will be someone who has previously worked in an office space with some administration experience, this role would suit someone looking for the next step in their career. You would enjoy being around fun people, organising, event planning, and have ageneral passion for life.

The successful Office Coordinator would be:

- Friendly, energetic with a personable manner and positive attitude
- Looking to build your career in a growing firm
- Calm & professional
- Happy to get involved and help with all areas where required
- A great team player

We're ideally looking for someone with experience of:

- Working with staff to create a fun, engaging and welcoming atmosphere
- Event organisation and administration
- Awareness of health and safety at work
- Familiarity of office budgets and financials

**About the Role** BJSS’s Newcastle Office is a fast growing, digital delivery hub. Having recently moved into a larger office space, we are looking for an Office Co-Ordinator to help run this space and work with the leadership team to build a fun, engaging environment fortheir colleagues.

This is a part time role of 22.5 hours (3 days) per week (Monday-Friday) and will be 100% office based.

**Roles and Responsibilities**

The Office Coordinator will report into their local Leadership Team and will be supported by the Regional Operations team. The Office Coordinator will have the opportunity to be involved with the following:

- Office Environment & Facilities_
- Coordinating maintenance/cleaning contractors to ensure the office space is clean and presentable
- Liaising with Accounts to set up suppliers on our internal payment system
- Building relationships and liaising with building management / landlord
- Providing ad-hoc assistance to staff within the office / working remotely
- Ensuring the office is supplied with stationery and refreshments for the team
- Working with IT to ensure we have enough equipment in stock
- New Starters_
- Onboarding new starters in person, making them feel welcome and have a great induction into the firm
- Making sure all new starters have the relevant kit for day one, along with an induction schedule
- Liaising with the Central Operations and IT team to ensure all new starters are set-up and onboarded without any issues
- Events Management_
- Organising and planning fun and engaging events for the team throughout the year including Quarterly office updates, Xmas party and Summer Strategy event
- Working with budgets set by both local and central teams
- Office Security and Safety_
- Liaising with building management to ensure all security and safety requirements are communicated and adhered to
- Issuing passes and lanyards to guests and new starters
- Ensuring an adequate number of colleagues in the office are trained Fire Wardens and/or First Aiders
- Helping with risk assessments for the office space / events are kept up to date

**Some of the Perks**:

- Flexible benefits allowance - you choose how to spend your allowance (additional pension contributions, healthcare, dental and more)
- Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and other
- Life Assurance (4 x annual salary)
- 25 days annual leave plus bank holidays (pro rata)
- Hybrid working - Our roles are not fully remote as we take pride in the tight knit communities we have created at our local offices. But we offer plenty of flexibility and you can split your time between the office, client site and WFH
- Discounts - we have preferred rates from dozens of retail, lifestyle, and utility brands
- An industry-leading referral scheme with no limits on the number of referrals
- Flexible holiday buy/sell option
- Electric vehicle scheme
- Training opportunities and incentives - we support professional certifications across engineering and non-engineering roles, including unlimited access to O’Reilly
- Giving back - the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech
- You will become part of a squad with people from different areas within the business who will help you grow at BJSS
- We have a busy social calendar that you can chose to join
- quarterly town halls/squad nights out/weekends away with families included/office get togethers
- GymFlex gym membership programme