Administrator

We’re looking to expand the PlantNetwork team with an experienced, part-time Administrator who will help us to expand our activities and provide greater support to our membership. This new role is a home-based position which will allow for flexible working.

As our new Administrator, you will have excellent organisational skills to support the PlantNetwork Coordinator and Board of Trustees; and exemplary communication skills to engage with our members, speakers, and stakeholders. You will have good office skills and computer literacy as well as an interest in producing written communications. A willingness to travel to occasional events across the UK will be needed.

**PlantNetwork**

PlantNetwork is a charity and membership organisation that provides training and network support to gardens and gardeners throughout Britain and Ireland. Since being formed in 1996, PlantNetwork has brought together both institutional and private members and now represents over 300 gardens including all the major public horticultural and botanic gardens in the countries. Through its work, PlantNetwork contributes to maintaining and developing the horticultural and plant conservation skills for which our gardens are renowned, and its members include many head and senior gardeners. The charity is governed by a Board of Trustees that sets a vision and has overall responsibility for achieving charitable objectives.

**Position Summary**

**Key Responsibilities**:

- Manage and further develop administrative systems and procedures, including the PlantNetwork customer relationship management system which maintains our membership database, ensuring records are updated promptly and accurately in accordance with agreed security and confidentiality standards.
- Assist the Coordinator/Board with the management of meetings by coordinating diaries, booking and equipping meeting rooms; circulating agenda items; taking, typing and circulating minutes.
- Working with the Coordinator, compile and produce management information, retrieving and collating data and information for inclusion in regular and ad-hoc reports, particularly membership information.
- Assist with website updates and social media communications.
- Assist with weekly newsletter and other publications, as necessary.
- Assist with events held at gardens across the UK and Ireland.
- Other duties commensurate with the post as required.

**Person Specification**

Essential skills and experience:

- Pro-active approach and ability to work independently as well as part of a small team.
- The jobholder will have gained at least two years previous experience of working in a project management, clerical or administrative role.
- Proven ability of learning new processes and procedures, particularly IT systems.
- Excellent organisational skills.
- Experience of arranging and administrating meetings.
- Experience of writing for different audiences and formats including reports and websites.
- Ability to work to deadlines.
- Exemplary communication skills and willingness to engage with a wide range of individuals and organisations.

Desirable skills and experience:

- Evidence of an interest in gardens and plants.
- Experience of website maintenance and CRM experience.
- Use of social media for promotional purposes.
- Basic financial administration (processing payments, reconciling accounts, invoicing)
- Full, clean driving licence.

**Benefits of working for PlantNetwork**

While a small charity, PlantNetwork offers a wealth of opportunity for the successful applicant to be involved in a range of tasks and activities in a very supportive environment. Excellent scope to develop a career in horticultural administration.

**Equal opportunities**

**To apply**

Successful applicants will be invited to an initial Zoom interview at a date to be agreed with the applicant. If you do not hear within one month of applying, you have not been successful on this occasion.

**Job Types**: Part-time, Fixed term contract
Contract length: 24 months
Part-time hours: 22.5 per week

**Salary**: £14,600.00 per year

**Benefits**:

- Flexitime
- Work from home

COVID-19 considerations:
We largely operate online to minimise contact.

Reference ID: PlantNetwork Admin