Events Coordinator

**About Us**

The new Tiber facility located off Tagus Street, Liverpool L8, was the idea of local young people with an ambition to ‘build world class facilities that raise aspirations; encourage and support young people to achieve their goals and get the best out of life’. This brand-new facility due to open, early in 2025 will comprise a two storey, fully accessible building for focused youth activities with education and training rooms, indoor and outdoor event and performance spaces, football changing rooms and a basketball court, all located adjacent to Tiber’s 3G artificial turf pitch (which opened in September 2019).

The creation of this facility demonstrates the value of partnership between local community organisations Tiber, Tiber Enterprise and The Greenhouse Multi-Cultural Play and Arts Project and presents an exciting opportunity for unlocking the full potential of youth participation.

**Job Summary**

The Event Coordinator will be responsible for project management, planning and implementation of all events that take place in the function room and other spaces in and surrounding the new facility. You will need to be a creative, approachable customer focused individual who can support us to grow our events function and attract potential bookings. Exceptional organisational skills and a passion for planning and delivering high quality events is essential.

**Main Duties of the role**:
**Event Coordination**
- Manage the end-to-end planning and execution of private hire events, including meetings, conferences, weddings, filming bookings, networking, and launch events.
- Work with the CEO to manage event budgets and expenditure.
- Act as the primary point of contact for clients, ensuring clear communication and understanding of their vision for the event.
- Collaborate with internal teams to coordinate logistics, catering, and venue setup.
- Liaise with relevant external suppliers as required for each event.
- Support the CEO in developing pricing strategies for various events.
- Provide training and hands-on learning opportunities in event planning for young people to enhance their employability skills.
- Monitor and evaluate event performance, providing recommendations for future improvements.

**Marketing and Community Engagement**
- Lead on marketing the centre and its event spaces via social media and other relevant advertising platforms to drive activity and bookings.
- Manage and develop relationships with both new and existing clients to generate repeat business.
- Build relationships with local businesses, community groups, and sponsors to increase bookings and partnerships.
- Develop initiatives to position the centre as a thriving community hub for diverse events.
- Track and analyse the effectiveness of marketing efforts, using metrics such as engagement, enquiries, and conversion rates.

**Financial Management & Revenue Growth**
- Track income and expenditure for events, providing regular reports to the CEO.
- Identify opportunities for revenue generation, such as sponsorships or partnerships.
- Stay up to date with event industry trends and introduce new ideas.

**Health and Safety**
- Ensure compliance with all health and safety regulations related to events, including risk assessments and emergency planning.
- Work with venue staff to ensure all safety protocols are followed before, during, and after events.
- Maintain an incident log and address any health and safety concerns promptly.
- Ensure accessibility considerations are met for guests with disabilities**.**

**Person Specification**

**Education**
Minimum of 3 GCSE’s grade C or above (or equivalent) including English Language and Maths.

**Experience**
- Previous experience of event management planning and delivery, and bookings
- Experience of setting up and using systems track bookings
- Experience of working with external suppliers
- Budget management experience

**Skills and Abilities**
- Excellent communication and organisational skills
- Strong Problem Solving Skills and the ability to remain calm under pressures
- A proactive approach to managing clients and developing bookings
- IT skills including Microsoft Office and/or Google Suite
- Strong self-management, planning and organisation skills, drive, self-motivation, commitment and enthusiasm
- Excellent interpersonal skills, with the ability to build and maintain good working relationships, empathise and communicate with a diverse range of individuals

**Knowledge**
- Knowledge and understanding of event industry trends
- Knowledge of health and safety requirements and best practices for event management

**Terms and Conditions**
- Pay - up to £28,000 per annum
- Hours of Work - 35 hrs per week includes weekends/evening. Hours can be worked flexibly around the needs of events.
- Places of Work - Tiber Enterprise Facility, Tiber Site, Lodge Lane Liverpool L8 0TP.
- Holidays - 5.6 weeks pro rata

Pay: Up to £28,000.00 per year

**Benefits**:

- On-site parking
- Wo