Document Controller
2 weeks ago
**Job description**:
Based in the Aberdeen offices in the centre of Aberdeen with parking. 4 days a week in the office and one from home per week.
12-month PAYE contract.
**Responsibilities**:
- Maintain a comprehensive document control system for all project-related documents, including technical reports, drawings, specifications, contracts, correspondence, and other essential records.
- Ensure proper naming, numbering, and classification of documents to facilitate easy retrieval and tracking.
- Collaborate with project teams to establish document management procedures and guidelines.
- Make improvements to document system to improve efficiency and usability.
- Input to and update corporate document control procedure where necessary.
- Receive, review, and distribute incoming documents to relevant team members, departments, or stakeholders.
- Ensure that documents are distributed to the correct recipients in a timely manner, and that all parties are informed of updates and revisions.
- Implement a version control system to track revisions, updates, and changes to documents.
- Maintain accurate records of document versions and their history, and ensure that only the latest versions are in circulation.
- Maintain the confidentiality and security of sensitive documents, especially those related to proprietary information, contracts, and legal matters.
- Implement access controls and document encryption if necessary.
- Verify the accuracy and completeness of documents to ensure compliance with industry standards, company policies, and regulatory requirements.
- Identify and report discrepancies or inconsistencies in documents and work with project teams to resolve them.
- Facilitate the efficient retrieval of documents when required for project activities, audits, inspections, or other purposes.
- Maintain an organized and easily searchable document archive.
- Train team members and stakeholders on document control procedures and best practices.
- Ensure compliance with industry-specific standards and regulations related to document management.
- Generate regular reports on document control activities, including document status, distribution, and any issues or discrepancies.
- Assist in audit preparations and provide necessary documentation as required.
Experience & Qualifications:
- Proven experience in document control within the Oil & Gas industry or a similar field.
- Familiarity with industry-specific standards and regulations.
- Proficiency in document management software and tools.
- Strong organizational and communication skills.
- Attention to detail and accuracy.
- Ability to work collaboratively and in a fast-paced environment.
Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
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