Medical Records Administrator

**Medical Records Administrator | Administration Department | Customer Service | Farnham, Surrey | Part-Time, Permanent | Enhanced Pay | Free Parking, Excellent Benefits |**

Spire Clare Park are looking for a Medical Records Administrator to join their established team on a permanent basis. You will be working 22.5 hours a week of Thursday, Friday (09:00 - 17:00) Saturdays 07.00 - 15.00. This is a great opportunity for someone looking to take on a range of administrative tasks within different departments at the Hospital, however your main focus would be within Medical Records.

Spire Clare Park is an elective hospital situated in Farnham that has recently been rated as good by the CQC. We offer a range of surgical specialties which includes; Orthopaedics, General Surgery, Cosmetic, Urology, Dermatology and EN.

**Duties and responsibilities**
- To undertake medical records creation, retrieval of notes from the NDC and re-filing on to shelves, keeping 6 weeks’ worth of notes on site at all times.
- To prepare records for new patient admission and retrieve, in good time, records of patients who have visited us previously so as they are ready to be consulted on the admission of the patient.
- To ensure that all medical records are kept in accordance with the systems and procedures of the department. All filing is to be carried out in accordance with these procedures to ensure that records can be easily accessed by all members of the team.
- To remove from the shelves any notes that are more than six weeks old and return them to the NDC in accordance with procedure in order to ensure that these are transferred securely and patient information is protected.
- To manage and record medical record requests from interested parties. These requests are to be recorded on an appropriate spreadsheet and responded to within 4 weeks of receipt.
- Day to day administrative duties to ensure the department functions successfully.
- To provide the relevant In-Patient and Out-Patient medical records within the agreed timescales on a daily basis.
- To liaise with the NDC and make effective use of O’Neils (RSweb) to request retrieval of files from the NDC on a daily basis.
- Retrieve and print off all relevant patient information, including admission lists and labels, from SAP software and to be competent in the use of such software.
- Ensure compliance with information governance and data protection regulations and legislation to safeguard patient confidentiality and prevent any information governance/data protection breaches.
- To link any correspondence received to the appropriate patient file prior to the file being returned to the NDC for storage.
- To function and perform well as part of a team to ensure that all of the duties of the department are carried out in such a way so as to supports the hospital’s goal to be the best private provider of quality healthcare.
- To complete all mandatory training and information governance training promptly.

**Who we're looking for**
- The post holder is expected to demonstrate enthusiasm and efficiency
- Basic computer skills desirable
- Interactive and communication skills are a necessity
- Good numeric and English language skills
- Strong administrative skills
- MUST BE A CAR DRIVER

**Benefits**

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance

We commit to our employees well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

**_For us, it's more than just treating patients; it's about looking after people. _