Regulated Procurement Officer

**Details**:
**Reference number**:

- 227225**Salary**:

- £36,698 - £39,522**Grade**:

- Higher Executive Officer- Pay Band 4**Contract type**:

- Permanent**Business area**:

- FLS - Corporate Services**Type of role**:

- Procurement and Contracts Management**Working pattern**:

- Full-time**Number of posts**:

- 1Contents

Location

About the job

Things you need to know

Location
- Edinburgh or InvernessAbout the job

**Summary**:
Forestry and Land Scotland (FLS) is an executive agency of Scottish Government. We manage Scotland’s national forests and land on behalf of Scottish Ministers and serve as part of the Environment and Forestry directorate of Scottish Government. FLS is a fast paced commercial business environment with a high proportion of its core activities being contracted out. Procurement therefore plays a crucial role in supporting the sustainability and success of our business, infrastructure and operational activities.

Our procurement team is a national delivery and support function, structured into three Category Teams and a Policy Team, with staff located in Edinburgh and Inverness. Members of this team work cross functionally with staff in other national support teams and with colleagues in our 5 Regions, located across Scotland.

We are seeking a Regulated Procurement Officer to join our Business and Corporate Category team to bolster our category development and tendering resources, whilst supporting a lot of exciting transformation work that is underway in FLS.

**Job description**:
Reporting to our Category Manger for Business and Corporate Services, you will lead the delivery of end to end strategic tendering projects from our two year pipeline, such as new digital transformation projects. You will also support category strategy development work and participate in other supporting initiatives e.g. supplier development activities.

You will lead high value/risk regulated tendering projects for a wide range of goods, services and works. In each case you will manage and influence cross-functional groups to deliver timely end-to-end tendering processes from market research & tender strategy development through to contract drafting and hand over; ensuring all relevant legislation and policy is complied with.

You will support category development work and other procurement initiatives that help us deliver and achieve our organisational Procurement Strategy aims and policies.

This post does not currently have any staff management responsibility; however it will require a high degree of stakeholder management and may develop staff management responsibility over time.

**Responsibilities**:
**Stakeholder Management and Communications**

Lead in the establishment of User Intelligence Groups (UIG’s) for a portfolio of allocated pipeline projects, ensuring roles and responsibilities are clear and are appropriately discharged;
Lead and manage the preparation and recording of User Intelligence Group and stakeholder meetings, workshops and other relevant communications related to allocated pipeline projects;
Represent the organisation at bidder days and supplier events, making presentation and leading Q&A sessions as required.

**End to End Tendering**

Lead UIG’s and stakeholders through all stages of the procurement process in order to deliver high value/high risk contracts, in a timely manner, in line with procurement policy, best practice and legislation. This includes from initial conception; undertaking of market research and engagement; tender strategy development; tender pack development; tender management; evaluation; contract reporting & award; contract drafting and contract handover;
Within the scope of the Category objectives, demonstrate creativity, innovation and commercial acumen in developing and discharging tender strategies; paying particular attention to corporate and procurement objectives and targets;
Make use of various portals, systems and media channels to carry out effective end to end tendering, such as Public Contracts Scotland (PCS); Public Contracts Scotland Tendering (PCS-T) and the Observatory (for data analysis and reporting). Ensuring necessary communications, evaluations and approvals are carried out within systems as required.

**Category Support & Continuous Improvement**

Support Category Managers in undertaking research and developing information that feeds category strategies and continuous improvement initiatives;
Undertake peer reviews of colleagues’ project documentation for the purpose of quality assurance and peer learning;
Provide support and advice to procurement support officers within the team and to various staff with Delegated Purchasing Authority across the organisation;
Actively contribute to and participate in continuous improvement activities and lessons learned sessions;
Lead, participate and or support any other relevant initiatives that contribute to the delivery of FLS’ Procurement Strategy (or other FLS Strategy) aims, com