Receptionist and Administrative Assistant

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Primary Academy Croydon as Administrative Assistant. Working under the instruction and guidance of senior staff to provide generaladministrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

**About Us**

Harris Primary Academy Croydon joined the Harris Federation in 2020 and is part of a family of primary, secondary and all-through academies in and around London. We have many successful Harris academies nearby in the borough and, as part of a thriving communityof schools, we benefit from the ability to share, learn, support and challenge each other.

Our aim for pupils at Harris Primary Academy Croydon is for them to develop into happy, confident and independent individuals who are motivated by a real love of learning.

**Main Areas of Responsibility**

**Organisation**
- To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- To complete first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns.
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assist in arrangements for school trips, events etc.

**Administration**
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required, e.g. pupils’ data
- Undertake typing, word processing and other IT based tasks
- Sort and distribute mail
- Ensure reprographics requests are fulfilled on time;
- Undertake general administrative procedures
- Maintain and collate pupil reports

**Resources**
- Operate relevant equipment/ ICT packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintain stock and supplies, cataloguing and distributing as required
- Assist in ordering uniform
- Provide general advice and guidance to staff, pupils and others
- Undertake general financial administration, e.g. processing orders

**Qualifications, Knowledge and Training**
- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- Minimum of 2 years school office experience

**Experience & Knowledge**
- General clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the Academy

**Skills & Abilities**
- Appropriate knowledge of first aid
- Effective use of ICT packages
- Use of relevant equipment/resources
- Good keyboard skills
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
- The ability to take initiative and work independently
- Ability to work as part of a team
- Good communication skills
- Good organisational and time keeping skills
- Good interpersonal skills
- Able to work independently and manage own workload

**Professional Development & Benefits**

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and manyother benefits.

**Safeguarding Notice**

**Equal Opportunities**

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for ourstudents and staff.