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Parts Administrator

2 weeks ago

Ipswich, United Kingdom Adcock Refrigeration and Air Conditioning Full time

**JOB ROLE**

We are currently looking for a full-time person to be responsible for the purchasing of of tools and equipment and to manage the stores at our Ipswich branch. This is the ideal opportunity for someone with a background in purchasing, with strong administrative skills and who is not afraid to pull up their sleeves and do a bit of manual work.

Main responsibilities:

- Responsible for sourcing and ordering parts and materials, PPE and tools at best value and arrange deliveries to the correct location on the correct day.
- Receiving of orders, packing them away and allocating them to the relevant jobs or engineers. Some manual handling required.
- Supply of refrigerant cylinders to engineers as required. Return of refrigerant cylinders containing reclaimed refrigerant in accordance with F-Gas regulations.
- Managing the stores area ensuring stock and tools are all booked in and out and keeping the stores area clean and tidy.
- Regular communication with colleagues on the progress and/or delay of deliveries.
- Administration of purchases, including approval of invoices for payment, processing and returning warranty parts or excess items.
- Managing stock levels of parts, tools and equipment in stores and engineer's vans to Branch requirement, including regular stock takes.
- To book parts, tools and equipment in and out maintaining records and minimising waste and costs.
- Administration of the Branch fleet.
- Monitor van inspections.
- Collect paperwork and follow up on action points.
- Management and record keeping of refrigerants and waste.
- To conduct health and safety checks regularly, including ladder inspections, PAT testing, fire extinguishers, gauge testing, fire alarms, etc.
- Ensure COSHH data is available for any new chemicals purchased.
- Undertake or arrange general building maintenance as required.

**CANDIDATE REQUIREMENTS**
- Experience in a similar role in electrical, plumber wholesaler, builder’s merchants or similar supplier based industry.
- Some working experience within the Refrigeration and Air Conditioning Industry would be an advantage but is not essential.
- Computer literate (Microsoft office and database skills) with the ability to learn new computer software systems.
- Strong administrative skills.
- Comfortable with some manual handling.
- Must have a current, valid UK driving licence as some driving / deliveries to site may be required at times.
- Well organised and able to work in a fast paced environment to demanding timescales.
- Good numeracy skills.
- Resourceful with the ability to use their own initiative.
- Confident with good negotiation skills.
- Excellent verbal and written communication skills.
- A great team player, willing to pitch in where necessary to support branch colleagues.

We take pride in our Company values and so along with the above we are looking for someone who would ‘live’ them in their day to day role, demonstrating professionalism and great customer service at all times.

**Aspire**: Seeking continuous improvement, aiming to deliver an outstanding client experience every day.

**Dedicated**: Delivering on our promises to colleagues and customers because we are accountable and believe in our values.

**Courteous**: Treat colleagues and customers with respect and undertake all tasks with honesty, transparency and integrity.

**Openness**: Communicating honestly and as openly as possible while actively encouraging and listening to different opinions and perspectives.

**Caring**: Creating a Healthy, Safe and Environmentally aware culture where we care for our colleagues, customers, communities, and the environment.

**Knowledgeable**:As a team we will continue to strive to develop our skills and share our knowledge.