Events Coordinator

Malvern Events is looking to recruit an enthusiastic and personable Events Coordinator to join the team, based mainly at The Castle Inn in the historic village of Spofforth, just outside Harrogate. The Castle hosts the majority of our business’ weddings and events, along with our sister pub, The Square and Compass in North Rigton and our partners at Bracken Ghyll Golf Club, Addingham.

Malvern Events was created in 2020 through a growing demand for weddings and events in a pub venue setting. Since then we have expanded rapidly, with 2 additional event catering companies being born: The Harrogate Pizza Co. & The Harrogate BBQ Co.

Additional to our venues, Malvern Events runs weddings and hospitality at a range of external events across North Yorkshire. Whether it’s travelling around in our converted pizza horsebox, with our bespoke cage fire BBQ to provide outdoor and street food catering for weddings, parties, and events or going off road to cater for shoot parties, no two days will ever be the same

Full UK driving license and own car required.

40 hour working week with the opportunity to work from home on occasion.

The Events Coordinator reports directly to our Events Manager. The position will include weekend work whenever required due to event bookings, particularly through the summer months. Previous events and hospitality experience is preferred, however relevant qualifications in the field will be considered for a first-time role.

**Key Responsibilities**
- Conducting excellent guest show rounds, building rapport, and sharing a vision for events.
- Ensuring good reactive and proactive sales approach to enquiries, ensuring sales opportunities are maximised.
- Excellent management of all pre and post event communications.
- Complete any additional sales & event orientated tasks as requested by the Events Manager.
- Ensure all details for bookings are kept efficiently, information is handed over to the relevant departments and detailed function sheets are completed to support on the day operations.
- To ensure exemplary on the day co-ordination of events, leading a team and delegating jobs effectively to deliver exceptional service.
- To be able to follow food specs and contribute to food preparation if required.
- To manage enquiries, develop quotes and organise logistics for The Harrogate Pizza Co. & The Harrogate BBQ Co.
- Facilitation of events for both The Harrogate Pizza Co. and The Harrogate BBQ Co.
- Ability to plan, take content and write posts for company socials.
- Events Co-ordination or hospitality management experience is preferred.
- Attention to detail is key, as well as strong sales, organisation, and communication skills.
- Self-motivation, engaging personality and professionalism are important traits.
- Excellent verbal and written communication skills required.
- Delivery of consistently high levels service and calmness under pressure.
- A flexible approach to work and an understanding of the front of house operation at our sites will be required.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 40 per week

**Salary**: £20,000.00-£22,500.00 per year

Additional pay:

- Bonus scheme
- Loyalty bonus

**Benefits**:

- Casual dress
- Company events
- Company pension
- Discounted or free food
- Employee discount
- Flexible schedule
- On-site parking
- Referral programme
- Work from home

Schedule:

- 10 hour shift
- Day shift

Ability to commute/relocate:

- Harrogate HG3 1BQ: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Event Management: 1 year (preferred)

Reference ID: ME Coordinator