Recruitment Administrator

Are you a proactive and detail-oriented individual with a passion for delivering exceptional administrative and recruitment support? Are you looking for an opportunity to develop your skills in a busy recruitment team? If so, this could be the perfect role for you

We are seeking a **Recruitment Administrator** to join our Recruitment Team on a permanent basis, providing essential support to our in-house recruiters and Senior Recruitment Manager. This role is ideal for someone eager to gain valuable experience in recruitment and onboarding processes, which could serve as a foundation for a long-term career in HR.

**About the Role**

Recruitment requires agility to manage shifting priorities, last-minute schedule changes, and a variety of administrative tasks. The role demands resilience, adaptability, and strong attention to detail to ensure all aspects of onboarding are accurately processed.

**Key Responsibilities**

This role focuses on three key areas: administration, recruitment, and onboarding.

Administration:

- Respond to recruitment mailbox enquiries within a 24-hour SLA.
- Prepare and update weekly reports.
- Manage job advertisements and monitor advert usage.
- Ensure same-day approval of roles within the ATS (SmartRecruiters).
- Raise purchase orders for recruitment-related expenses.
- Arrange visitor parking when required.

Recruitment

Onboarding
- Ensure all necessary interview documentation is saved to enable a smooth employment offer process.
- Draft and issue accurate, compliant contracts of employment, confirming all role-specific details.
- Monitor the screening process, ensuring timely completion of reference requests and background checks, escalating delays when needed.

**What We’re Looking For**

Essential skills:

- Meticulous attention to detail and accuracy in generating contracts, reports, and documentation.
- Exceptionally organised, with the ability to prioritise workloads and meet SLAs.
- Adaptable, able to manage multiple tasks efficiently in a busy recruitment team.
- Professionalism in handling sensitive information with discretion and confidentiality.
- Clear and professional verbal and written communication skills tailored to diverse audiences.
- Proficiency in MS Office Suite, particularly Outlook, Excel, and Word.

Desirable skills:

- Understanding of the recruitment lifecycle, including onboarding practices.
- Familiarity with recruitment or HR technology (e.g., SmartRecruiters or Dayforce).
- Awareness of employment laws, regulatory requirements, and principles such as consumer duty.

**Why this role is a great fit for aspiring HR professionals**

This role provides hands-on exposure to recruitment and onboarding processes, offering a strong foundation for a long-term career in HR. You’ll gain experience with HR systems and recruitment tools, developing key skills that are transferable to broader HR roles.

**About Us**

AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers, to DIY investors with little to no experience. We have over 561,000 customers using our award-winning platform propositions to manage assets totalling more than £89.5 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.

We’re committed to building a collaborative and inclusive workplace where everyone can thrive. Headquartered in Manchester with offices in central London and Bristol, we now have over 1,500 employees and have been named one of the UK’s 'Best 100 Companies to Work For' for six consecutive years and, just this year, recognised as a Great Place to Work®.

Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company.

At AJ Bell you can expect a friendly working environment with a strong sense of teamwork, we have a great sense of pride in what we do, and this is reflected in our guiding principles.

**What We Offer**
- Salary: £24,720 - £26,000 per annum dependent on experience
- Starting holiday entitlement of 25 days, increasing up to 31 days with length of service and a holiday buy and sell scheme
- A choice of pension schemes with matched contributions up to 6%
- Discretionary bonus scheme
- Annual free share awards scheme
- Buy As You Earn (BAYE) Scheme
- Health Cash Plan - provided by SimplyHealth
- Discounted private healthcare scheme and dental plan
- Free on-site gym providing a wide range of free classes
- Employee Assistance Programme
- Bike loan scheme
- Enhanced maternity, paternity, and shared parental leave
- Discounted nursery fees at Kids Planet on Exchange Quay
- Loans for travel season tickets
- Death in service scheme
- Paid time off for volunteer work
- Charitable giving opportunities through salary sacrifice
- Calendar of social events, including