HR Administrator

2 weeks ago

Edinburgh, United Kingdom Office Angels Full time

Previous HR Administration experience essential
- **
HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience**:

- Advanced keyboard skills, RSAIII / ECDL or equivalent
- Microsoft Office knowledge (Word, Outlook and Excel in particular)
- Demonstrable IT competencies - including databases/ Information System, spreadsheets, word processing packages.
- Evidenced planning and organisational competencies.
- Attention to detail (accuracy) and ability to work under pressure.
- Ability to balance conflicting demands, work to deadlines and prioritise work for self and as part of a team.
- Ability to communicate at all levels with staff, professionals and customers both verbally and in writing using tact and diplomacy to achieve desired results and form good working relationships.

The purpose of the role is to provide a comprehensive, high quality HR information and administration service to all Managers, staff and potential applicants acting as a first point of contact to the HR function. To support, develop, maintain and ensure integrity of data held on the HR system as well as being 1st line support of the HR, pay and attendance recording aspects of e-rostering system. To provide general HR administration support as required and work as part of the Human Resources function to provide an effective and efficient recruitment and staff support service.

HR Administration

1. Acting as first point of contact for the HR function, the post holder is responsible for managing mail, telephone calls, face to face and electronic communications from staff, public and external agencies, responding where appropriate, prioritising and redirecting or escalating as required to HR Manager or line manager to ensure efficiency and effectiveness of service delivery.

2. Produce accurate HR correspondence by use of audio typing, copy typing including letters relating to employment, contracts, policy documents and reports

3. Data input to and/or extraction from databases or spreadsheets,

4. Access and update diaries and to resolve diary conflicts

5. Undertake a wide range of general administrative duties including filing, photocopying, scanning, uploading documentation to electronic systems, stationery ordering, faxing and booking meetings and rooms

6. Organise and/or attend department meetings as required preparing agendas, taking and typing minutes specifying decisions made and appropriate follow-up actions required, for subsequent approval by the group chair, and distributing notes of meetings as required

7. Set up/maintain office administration systems as required to assist in the smooth running of the HR function department.

8. Assist with the orientation of new / temporary staff in HR function including overseeing work of Admin Volunteers, and promote team working. Provide cover for colleagues e.g. during annual leave and work flexibly in the Admin office during times of peak activity to support colleagues.

9. Maintaining a confidential service, working with often sensitive information, and making informed judgements on the appropriateness of sharing this when required.

Recruitment will also be an integral part of your role.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Alice Ellwood

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