Finance and HR Admin Assistant

1 week ago

Edinburgh, United Kingdom Four Square Scotland Full time

**About our Organisation**

Four Square Scotland is an Edinburgh charity working for more than 40 years to prevent homelessness and promote inclusion. We provide services directly to people who are homeless, or who are at risk of homelessness to overcome any barriers they may face in creating a stable life for themselves in their community. At the core of Four Square are the values upon which the Organisation is based. These are equally applied to the people we support, our colleagues and our partners, they are: Integrity; Excellence; Dignity; Support.

**Overview**

This is a key support role in the organisation. You will be highly visible and offer a range of support across Central Support, particularly to the Finance & HR Coordinators. You will be a highly organised worker, with strong numerical and data entry skills and attention to detail. You will assist with day-to-day accounts payable tasks. HR records management, and other general administrative tasks. You will Report to the Chief Finance Officer.

**Responsibilities**:

- Supporting the Finance Co-ordinator with accurately inputting supplier invoices to our accounting software, Xero
- Assisting with resolving supplier invoice discrepancies and liaise with suppliers to handle queries
- Assisting the Four Square staff team with finance queries, invoice requests and chasing of invoice approvals
- Be the first point of contact for all calls to Head Office and responsibility for the admin inbox
- Deals quickly and fully with ad-hoc tasks as required to ensure all the Central Support responsibilities of Four Square are met (including ordering of office supplies for Head Office and wider services, general printing & photocopying, keeping meeting rooms clean, tidy and prepped for meeting e.g. coffee machine & other supplies)

**Behaviours**
- Be a committed and trusted member of the team;
- Engage in healthy conflict, challenge and support;
- Focus on the shared goals of the organisation and be accountable;
- Be curious about the roles and challenges of colleagues;
- Own and be accountable for all areas of work;
- Role model a coaching style within a high performance culture where expectations are explicit and delivered alongside support;
- Believe in the organisation and be an ambassador for our work.

**Requirements**:

- Previous experience working in an accounts payable role;
- Understanding of basic accounting principles and VAT;
- Proficient in the use of accounting software (e.g. Xero, Quickbooks, SAGE) and MS Office packages;
- Demonstratable, recent experience of providing administrative support to a variety of different stakeholders in a fast-paced environment;
- High attention to detail;
- Strong communication skills, both written and verbal;
- Ability to multi-task and prioritise an everchanging workload;
- Ability to take responsibility to proactive resolve issues, be solution based;
- Office based to ensure collaboration with stakeholders and a consistent presence in the organisation.

**Job Types**: Full-time, Permanent

Pay: £24,720.00 per year

**Benefits**:

- Casual dress
- Employee discount
- Health & wellbeing programme
- On-site parking
- Store discount

Work Location: In person

Application deadline: 22/08/2025
Expected start date: 01/09/2025

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