Executive Administration, Emea

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

Essential Job Functions
- Daily calendar, travel and administrative support for the Chief Development Officer, SVP Construction, VP Development Procurement, SVP New Site Development, VP Design/Engineering and others as assigned
- Periodic administrative support for Finance, Accounting, Human Resources, International Business Development departments more broadly, including:

- Domestic Travel & International Travel
- Schedules/Calendars
- Meeting organization and support logistics
- Expense report preparation
- Responsible for driving consistency between Executive Assistants (EAs), globally, and bringing new Executive Assistants at Vantage “up to speed” once hired, or acquired
- Schedule & drive a weekly Executive Assistant Meeting to share best practices, drive EA consistency and make sure that EAs & Executives are all in synch on topics that cross multiple executives
- Accountable for aiding with the procurement & distribution/delivery of Vantage “New-Hire Welcome” kits & business cards to new employees on their first day of employment; along with holiday gifts, swag for Marketing & Sales department as needed
- Accountable for providing Quarterly Excellence Award winners with their recognition packages
- Perform data entry in Yardi & SharePoint for Accounts Payable during peak times of business activity
- Generate draft customer invoices in Yardi
- Backup processing of new vendor registration, processing of NDAs and W-9s
- Manage document control and centralized filing system for Finance & Accounting departments
- Manage projects, requiring independent discretion and decision making, without close supervision, as our executives and department leaders are often traveling or in meetings and unable to provide daily direction
- Use discretion, judgement and knowledge of organization to facilitate executive & leadership activities

Job Requirements
- Associate’s Degree in Office Administration, similar field, or equivalent experience is required
- Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred
- 4+ years of experience in an administrative, organizational or other detail-oriented function
- 4+ years as an Office Manager
- 4+ years as an Executive Assistant
- Highly organized, energetic and a fast learner
- Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking
- Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
- Experience with Outlook calendaring is required
- Experience with SharePoint is a plus
- Travel required is expected to be less than 10% and on as as-needed basis, but may increase over time as the business needs evolve

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage Data Centers is an Equal Opportunity Employer