Accounts Admin Assistant

1 week ago


Chipping Norton, United Kingdom Wigwam Storage Management Ltd Full time

Wigwam Storage is a fast-growing, dynamic company based in Chipping Norton. We pride ourselves on our supportive, team-oriented culture where every team member is valued and appreciated. As we continue to expand, we are looking for a proactive and organised Accounts and Admin Assistant to join our friendly team.

**The Role**:

- Maintain and update the Purchase Ledger, ensuring all information held is accurate.
- Ensuring invoices received from suppliers are valid according to our requirements
- Posting invoices and credit notes using Hubdoc, ensuring they are coded and categorised correctly
- Ensuring invoices are approved by directors on a timely basis via ApprovalMax & Xero
- Processing monthly timesheet for maintenance manager
- Processing staff expenses (monthly)
- Reconciling supplier statements
- Communicating with suppliers to resolve any rejected invoices
- Answer queries from suppliers and staff members regarding statements, invoices and payments
- Prepare supplier payments runs for the FC to approve on a weekly/2-weekly basis
- Multiple bank reconciliations via Excel on a weekly/monthly basis

**Other Duties**:

- Assist in streamlining and improving the accounts' payable function where possible
- Manage cut off procedures and inform FC of any invoices to be accrued
- Assist FC with Year End preparations
- Provide general administrative support to HO team
- Ad hoc duties as directed by FC or Directors

**Required Experience**:

- Experience in a previous Accounts Payable role is crucial
- A strong attention to detail and the ability to manage own workload efficiently
- Experience working within a small team and excellent communication skills
- Working in a paperless environment
- Microsoft Outlook and Excel - essential
- Xero & Hubdoc - preferred
- Microsoft Sharepoint online - advantageous
- ApprovalMax - advantageous

**Other Info**:

- Mon-Fri, 15 hours per week
- Flexible working hours
- Immediate start available

**Job Types**: Part-time, Permanent

Pay: £13.00-£15.00 per hour

Expected hours: 15 per week

**Benefits**:

- Casual dress
- Company pension
- Employee discount
- Flexitime
- On-site parking

**Language**:

- English (preferred)

Work Location: In person


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