Executive Assistant

**Details**:
**Reference number**:

- 402697

**Salary**:

- £28,915 - £34,585
- National: £28,915 - £30,845; London: £32,555 - £34,585 (pro-rata for part-time hours)
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Permanent

**Business area**:

- DESNZ - Energy Markets and Supply - Energy Markets & Analysis

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Aberdeen, Birmingham, Cardiff, Darlington, Edinburgh, London, Salford

**About the job**:
**Job summary**:
Do you want a career where you can make a real difference? Do you want to work at the forefront of current policy making decisions? Do you want to have an impact on the UK and beyond? If yes, then a career at the Department for Energy Security and Net Zero (DESNZ) could be for you.

Here at DESNZ we are delivering our mission to make the UK a clean energy superpower, with clean electricity by 2030 and accelerating the UK’s journey to net zero. Our work is helping ensure clean energy for all, keep bills down and seize the opportunities to lead the world in new green industries, taking back control of our energy with Great British Energy and encouraging greater energy efficiency across the UK. The work of the department has never been more timely or relevant, and by joining us you will be part of making that difference.

Our work is varied, interesting and most importantly it's impactful. Our DESNZ Values are interwoven into everything we do; we are bold, we are collaborative, we are inclusive, and we learn. As a department we are committed to these values to build a culture where everyone can thrive.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

**Find Out More**

**Job description**:
This role is ideal for someone who is proactive, well-organised, and enthusiastic about delivering high-quality executive support to multiple Deputy Directors, while also contributing to a broad range of business management and corporate initiatives.

As the first point of contact for the Deputy Directors’ diaries, you’ll become a well-known and trusted presence across the directorate. This position offers a fantastic opportunity to strengthen your existing skills, develop new ones, and gain valuable exposure to emerging policy areas and strategic priorities.

We are committed to work-life balance and flexible working and the Directorate has senior sponsored groups focussing on making the directorate the best place to work in DESNZ. You will have the opportunity to shape how we work together, for example joining diversity and inclusion networks.

**Person specification**:
**Key responsibilities**

Responsibilities include but are not limited to:

- Proactively managing multiple diaries for two or more Deputy Director’s, effectively dealing with diary clashes and reprioritising as necessary.
- Supporting with minute-taking of meetings and opportunities for wider secretariat support.
- Support the Deputy Directors to balance a range of senior partner meetings, advising on urgent requests and suggesting delegation of meetings when necessary.
- Arrange meetings and requests from internal and external partners. This includes checking availability of attendees; booking rooms; providing conference call details; issuing appointments; rescheduling if necessary; arranging deputies and ordering refreshments and collecting visitors if needed.
- Booking travel arrangements for the Deputy Directors, and occasionally the wider team when necessary
- Build strong working relationships with other Deputy Directors in the directorate, their PAs and the wider team.
- Co-ordinate events for the teams and the Deputy Directors.
- Undertaking duties and tasks as assigned by the Deputy Directors.
- Be a great teammate.

**Essential Criteria**
- Use good judgement to prioritise the Deputy Director's time.
- Engage confidently with high-profile partners, senior staff, and external partners.
- Demonstrate the flexibility needed to balance changing and challenging diary priorities.
- Ability to work quickly and effectively to tight deadlines and manage changing / conflicting priorities.

**Desirable Criteria**

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Delivering at Pace
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £28,915, Department for Energy Security & Net Zero contributes £8,376 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Department for Energy Security and Net Zero