Administrator

**Bids Administrator - Home and Office working - flexable**

**JLA Group Bid Team**

As our Bid Administrator, you will operate under the direction and guidance of the Head of Bids & Tenders, providing an approachable and flexible service to support a range of public / private sector bids across the JLA Group companies. You will work closely with our, Sales Specialists and our technical teams across all verticals, to support the creation and delivery of high-quality bid submission documents including, EOIs, PQQs, ITTs and interview/presentation documentation. This is a great opportunity to work with experienced, professional teams supporting an imperative role in delivering our growth ambitions and new business targets.

As an outstanding administrator you will play a key role in assisting the team to ensure that all bid proposals are prepared and presented not only to the highest possible standards but on time - often within challenging deadlines.

You will be at your best when you’re working under pressure and in a fast-paced, deadline driven environment. This role calls for someone who can react as deadlines and priorities change; Someone with resilience and a tenacity to get the job done whilst never compromising on quality.
- 25 days holiday per year, plus bank holidays
- Life Assurance
- Access to a range of other benefits & perks
- Company pension scheme
- Free Gym onsite
- Flexible working from home/ hours

**We’re Still Growing**

Even after more than four decades of growth and evolution, JLA still has a family feel that encourages employees to stay, learn and grow with us. With constant innovation in our products as well as constant investment in our people and our workplace, there’s never been a better time to take part in the JLA story.

**Key tasks**
- Supporting with PQQ / RFI processes - This includes downloading, collating, preparing, completing and submitting associated documents ahead of deadlines
- Thoroughly proof-reading materials to ensure information is grammatically correct, well-researched, and without spelling errors
- Taking ownership of client portals - Including dealing with daily alerts and maintenance of portal logins
- Providing general administrative support, such as Supplier Form completion, as required
- Create written content which is persuasive and informative
- Supporting ensuring the proposal is consistent in style, language and approach (solution / strategy) throughout
- Support with the production of proposals by actively collating information from the bid team, from within the company and third parties (where required) to ensure a draft proposal is created, which supports the “Bid Review”
- Creating and managing databases of company information for the inclusion into PQQs, RFIs, Questionnaires etc.
- Establishment and maintenance of a bid library containing standardised content
- Support with the production of professional submissions that reflect corporate brand guidelines and align to best practice

Other ad hoc duties as and when required

**Performance**
- An exceptional administrator - you will have extraordinarily high standards and will demonstrate meticulous attention to detail
- Proven ability to develop and maintain a culture where team work and ownership are instilled in working practices
- Proactive, hardworking and flexible when approaching challenging deadlines
- Impeccable time management, allowing prioritisation of a complex and varied workload

**Knowledge and Experience**
- Experience gained within a bid, administration, sales or marketing environment would be advantageous
- You must have excellent written communication skills, specifically the use of grammar, punctuation, spelling and vocabulary and you’ll have an eye for presentation of text
- Experience demonstrating strong IT skills (with experience of Word, Excel, PowerPoint)

**Skills**
- Your organisation and prioritisation skills will be second-to-none. You’ll be able to multi-task like a pro
- Excellent communication, written and spoken English essential with the ability to spot and correct spelling and grammatical errors in text written by others and create compelling text themselves
- Excellent interpersonal skills in communicating with staff at all levels with the ability to form strong working relationships
- Ability to work accurately with an eye for detail

**Desirable (attributes can be trained or developed)**
- An interest in developing your skills and career in Bid work
- Experience demonstrating strong IT skills with experience of, One Note, Teams & Trello)
- Graduate or equivalent

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- On-site parking
- Referral programme
- Sick pay
- Store discount
- Wellness programme
- Work from home

Schedule:

- Monday to Friday