Administrative Assistant

7 days ago

London, United Kingdom TOMATO PLANT LTD Full time

Tomato Plant Ltd are looking for an Administrative Assistant working at our operational depot located at 50 Wallingford Road, Uxbridge, UB8 2SR.

The working hours would be 08:00am to 16:00pm Monday to Friday.

The role will provide office first point of contact on incoming calls and customer management to the office team. Provision of administrative assistance on works planning, job creation and completions and system updates as required. The key activities provided by this role will include but not limited to:
- Administration support to team to assist with resource information and Coordination recording of Works.
- Raise job sheets and monitor costs and suppliers as required.
- Support the team in material ordering, hire equipment and tracking on and off hire requirements.
- Update Sage and other client systems on job completion information and update priced works for invoicing.
- Assist in the monitoring of client work order systems such as Maximo, running reports and providing updates and completions as required.
- Support the team in running KPI and other periodic reports and general data management.
- General filing and records maintenance such as holiday request etc.
- Provision of first incoming customer call management and redirection and/or messaging for call backs.
- Maintain mobile phone records, contact lists, updates and issue of changes.
- Provide assistance on creating and maintaining message service information on rotas, on call engineers etc.
- Support management in minuting meeting, creating meeting records etc.
- Oversee PPE requests, ordering, receipting and issue as required.
- Maintain records for the Compliance Manager for accreditations and monthly reporting as required.
- To be customer focused with excellent telephone and communication skills; be methodical and detail orientated with excellent organizational skills; be able to engage effectively with people at all levels.; demonstrate excellent time management skills and the ability to prioritize work and be able to adapt and take on new skills and approaches.

The applicant must be able to use desktop PC systems to manage effectively and develop reporting systems with excellent Microsoft office skills. Work management system knowledge and ability to use Sage 50 would be an advantage.

**Job Types**: Full-time, Permanent

Pay: £25,000.00-£32,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London UB8 2SR: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Previous knowledge of Sage System is desirable

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Reference ID: Admin Assistant

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