Office Administration Apprenticeship- Ysgol Aberconwy

Under the instruction/guidance of senior staff, provide routine general clerical, and administrative support to the school in Reception

MAIN DUTIES
- Undertake reception duties, answering routine telephone and face-to-face enquiries and signing in visitors.
- Liaising with parents/staff and visitors as required
- Promptly provide accurate messages to staff and students when they are unable to receive telephone calls.

Administration
- Maintain manual and computerised record/management information systems, including input of SIMS Data.
- Undertake typing, word processing and other IT- based tasks.
- Sort and distribute mail.
- Undertake routine administration.
- Record accident forms.
- Update SIMS medical records.

Resources
- Operate office equipment, e.g. photocopier, computer.
- Arrange orderly and secure storage of supplies, compile and maintain school inventory.
- Prepare orders for stationery supplies as required

Organisational Responsibilities
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of and support difference and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.

Participate in training and other learning activities and performance development as required.
- General clerical/administrative work.
- Good numeracy/literacy/communication skills.
- Good understanding and ability to use relevant technology (e.g. photocopier, keyboard/computer skills).
- Participate in development and training opportunities.
- Ability to relate well to children and adults.
- Work constructively and flexibly as part of a team, understanding school roles and responsibilities and your own position within these.
- Promptly provide accurate messages to staff and students.
- Excellent communication skills

Minimum A*-C GCSE (or equivalent) in English and Maths

Level 2 Business Administration

DISGRIFIAD SWYDD
- O dan gyfarwyddyd/canllawiau uwch staff, darparu cymorth clerigol cyffredinol arferol, a gweinyddol i'r ysgol Derbyn

PRIF DDYLETSWYDDAU
- Ymgymryd â dyletswyddau derbyn, ateb ymholiadau ffôn ac wyneb yn wyneb arferol a llofnodi ymwelwyr.
- Cysylltu â rhieni/staff ac ymwelwyr yn ôl yr angen
- Yn brydlon, rhowch negeseuon cywir i staff a myfyrwyr pan na allant dderbyn galwadau ffôn.

Gweinyddiaeth
- Darparu cefnogaeth glerigol arferol, llungopïo ee, ffeilio, e-bostio, cwblhau ffurflenni arferol.
- Cynnal systemau gwybodaeth cofnodi/rheoli â llaw a chyfrifiadurol, gan gynnwys mewnbynnu Data SIMS.
- Ymgymryd â theipio, prosesu geiriau a thasgau TG eraill.
- Didoli a dosbarthu post.
- Ymgymryd â gweinyddiaeth arferol.
- Cofnodi ffurflenni damweiniau.
- Diweddaru cofnodion meddygol SIMS.

Adnoddau
- Offer swyddfa weithredol, llungopïwr ee, cyfrifiadur.
- Trefnwch storio cyflenwadau'n drefnus ac yn ddiogel, llunio a chynnal rhestr eiddo ysgolion.
- Paratoi archebion ar gyfer cyflenwadau deunydd ysgrifennu yn ôl yr angen

Cyfrifoldebau Sefydliadol
- Byddwch yn ymwybodol o bolisïau a gweithdrefnau sy'n ymwneud ag amddiffyn plant, iechyd, diogelwch a diogeledd, cyfrinachedd a diogelu data a chydymffurfio â nhw, gan adrodd am yr holl bryderon i berson priodol.
- Byddwch yn ymwybodol o wahaniaeth a chefnogwch a sicrhewch gyfle cyfartal i bawb.
- Cyfrannu at ethos/gwaith/nodau cyffredinol yr ysgol.
- Gwerthfawrogi a chefnogi rôl gweithwyr proffesiynol eraill.
- Mynychu a chymryd rhan mewn cyfarfodydd perthnasol yn ôl yr angen.

Cymryd rhan mewn hyfforddiant a gweithgareddau dysgu eraill a datblygu perfformiad yn ôl yr angen.
- Gwaith clerigol/gweinyddol cyffredinol.
- Niferedd da/llythrennedd/sgiliau cyfathrebu.
- Dealltwriaeth dda a'r gallu i ddefnyddio technoleg berthnasol (sgiliau llungopïwr, bysellfwrdd/cyfrifiadur).
- Cymryd rhan mewn cyfleoedd datblygu a hyfforddi.
- Y gallu i uniaethu'n dda â phlant ac oedolion.
- Gweithiwch yn adeiladol ac yn hyblyg fel rhan o dîm, gan ddeall rolau a chyfrifoldebau ysgol a'ch safle eich hun o fewn y rhain.
- Yn brydlon darparu negeseuon cywir i staff a myfyrwyr.
- Sgiliau cyfathrebu rhagorol

Isafswm TGAU A*-C (neu gyfwerth) mewn Saesneg a Mathemateg

Lefel 2 Gweinyddu Busnes

**Job Types**: Full-time, Apprenticeship

Pay: £8.60 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Conwy: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

Work Location: In person

Reference ID: Office Administration Apprenticeship