Clinical Team Secretary

To work as part of a team providing secretarial, clerical and administrative support to the Therapy and Education Services.
You will be responsible f or all aspects of secretarial and administrative support provided to the Therapy and Education Service.
Responsibilities are wide-ranging and varied. You'll deal with enquiries from other services and departments. Diary management for several staff. You will respond to incoming/outgoing calls, organise appointments, convene and attend regular meetings and supporting the multi-disciplinary team of clinicians.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Clear and effective communication skills
Diary Management
Meeting preparation
Flexible approach to working practices
Ability to prioritise workload
Time management skills
Ability to work without direction supervision
Flexibility to cover admin colleagues
Ability to work under pressure
Knowledge of Confidentiality and the Data Protection Act
Ability to demonstrate an understanding of Equality and Diversity principles
Experience of working with databases, Microsoft Office, audio typing, minute taking and monitoring action points.
Previous secretarial / administration experience
TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
The role requires significant organisational skills, initiative, time management skills and personal credibility. The post holder is required to provide high level support and progress a range of initiatives and projects on behalf of the Therapy and Education Service, on a Trust-wide basis.
This role requires a widely experienced Personal Secretary with the ability to provide an excellent and efficient secretarial and administrative support service to the Therapy and Education Service.
Responsible for all aspects of secretarial and administrative support provided to the Therapy and Education Service.
Duties include
- To undertake administrative and secretarial work as required by the Therapy and Education Services, resulting from Management meetings and other working parties or meetings.
- To deal efficiently with all correspondence, monitoring telephone enquiries, answering queries and quickly providing information, as appropriate.
- To monitor the Chaplaincy and Spiritual Care Team mailbox ensuring that any referrals are forwarded on to the appropriate person(s).
- To maintain an accurate appointments diary and to efficiently manage the time of the Trust Chaplaincy and Spiritual Care Team Manager and the Trust Lead Chaplain.
- To convene and attend regular meetings as required, producing agendas and accurate minutes, and making all the necessary arrangements, including the collation of papers and agenda items, etc. In addition, to convene and minute meetings with other Hospitals/Units throughout Nottinghamshire Healthcare NHS Foundation Trust and make all the necessary arrangements.
- Responsible for booking accommodation and making travelling arrangements for the Trust Chaplaincy and Spiritual Care Team Manager.
- To maintain an efficient filing system, including bring forward systems to ensure that deadlines for the receipt of reports and responses are met.
- To deal w