Team Secretary

We are looking to recruit enthusiastic, organised, self-motivated individuals with excellent interpersonal and communication skills to fulfil this secretarial role within the Clinical and Forensic Psychology Service at Rampton Hospital.
One full-time post (37.5 hours), Mon - Fri
One part-time post (15 hours) - 2 days per week, days to be discussed at interview
You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience. You should have a good level of education (2 GCSE's (9-4) or A-C and word processing/typing RSA III or equivalent. You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality. You will also be responsible for diary management, processing of post, answering telephone queries and management of files. You will be required to assist with the organisation and preparation of training events and the collation and management of research data. You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead.
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you
TeamNottsHC
You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience. You should have a good level of education (2 GCSE's (9-4) or A-C and word processing/typing RSA III or equivalent. You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality. You will also be responsible for diary management, processing of post, answering telephone queries and management of files. You will be required to assist with the organisation and preparation of training events and the collation and management of research data. You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead.
Provide a high secretarial service to the Clinical and Forensic Psychology Service and to individual teams
Liaise with staff at all levels internal and external to the Hospital
Use Trust systems for ordering, logging of information and data
Be responsible for all aspects associated with required meetings
Be flexible in approach to cover across the Service when required
Maintain strict confidentiality at all times
Maintain electronic diaries as required
GCSE 9-4, A-C or equivalent including English Language
RSA Typing/Word Processing Stage III or equivalent in administration
Good Numeracy and Literacy Skills
Previous experience of working in and as part of a team in a busy office environment
Excellent administrative/organisation skills
Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages
Audio typing skills, including excellent attention to detail
Ability to prioritise and re-prioritise workload on a frequent basis in order to meet deadlines.
Able to work with mínimal supervision
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.