Facilities Assistant

Facilities Assistant
**JOB DESCRIPTION**

**JOB TITLE**: Facilities Assistant

**REPORTS TO**: Facilities Manager

**MAIN DUTIES AND RESPONSIBILITIES**

**Security**
- Security of the premises and its contents.
- Open and close the premises and grounds, except in circumstances where the employing designated line manager or other authorised person authorises another person to do so.
- Ensure that all windows are closed, doors and gates, both internal and external are locked at the end of each day.
- Safe custody of the keys of the premises, the allocation of keys to contractors (where appropriate) and ensuring that keys used by contractors are returned at the end of each working day.
- Operate and monitor security camera system.
- Operate fire alarm, burglar alarm and building security systems and report any faults.
- Attend after-hour break in and vandalism at the premises and ensure that the premises are secure and cleaned at the earliest opportunity when clearance has been given and any unauthorised entry or damage is reported to the designated line manager or other authorised person.
- During normal working hours report any suspicious activity of persons immediately to the designated line manager or other authorised person to ensure a safe working environment for building users.
- Report any breach of security to the designated line manager or other authorised person. A breach would include the finding of used needles, or suspicious illegal substance abuse in accordance with school policy.

**Mechanical and Electrical Services**
- Efficient operation of the boiler/heating system ensuring value for money and energy conservation in accordance with the Education Authority's policy.
- Lighting and heating of the premises and the routine maintenance of plant including school meals accommodation where there are common services.
- Monitor and document the usage of fuel, water and electricity.
- Replace lamps, tubes and plugs to a level of 3.35m using appropriate equipment, except where access from above can be gained.
- Inspect and report any defects on firefighting equipment to the designated line manager or other authorised person.
- **Cleaning**
- Ensure that all hard surfaces and paths and ornamental grounds around the property are clean, tidy and free of litter.
- Ensure that all external surface drains and gullies and kitchen grease-traps within the building complex are free flowing and clean by removing obstructions up to 3.35m.
- Ensure that bins within the building complex are washed and cleaned.
- Empty on a daily basis litter bins within the building complex.
- Provide an ongoing cleaning service to the entire premises to deal with such things as spillage, flooding, litter or any cleaning problem associated with weather conditions.
- Replenish toilet rolls, soaps, paper towels and any other requisites required throughout the working day.
- Clean external signs, light covers, and notices up to 3.35 m.
- Ensure that adequate supplies of materials and light equipment are requisitioned and maintained at appropriate levels within the budget allocated and that equipment is kept in good condition, used and stored correctly.
- Ensure that all defects in equipment are reported to the designated line manager or other authorised person.
- Prepare the premises for after-school activities,

**Porterage**
- Receipt and transport of stores and materials and other goods including school meals and materials that have been delivered to the building premises and their distribution to and from appropriate points of storage.
- Where part of the school premises are used dually for the consumption of food and educational purposes you will be required to assist with the setting out and removal of tables and chairs and will be responsible for the cleaning of the room (other staff being responsible for the removal of food debris and litter from the tables and the room).
- To transport all refuse bins to and from their collection point.
- Prepare rooms for examinations and other purposes.

**Handyperson Duties**
- Within the competence of the post-holder.