Administration Assistant

17 hours ago

Elland, United Kingdom Capstone Power Solutions Full time

**Start date**: ASAP

STRICTLY NO AGENCIES

Capstone Power Solutions offers customers enhanced project solutions by designing, installing and maintaining Capstone Turbine equipment.

Although we have been providing market leading solutions for the past 4 years, we have retained our entrepreneurial spirit and have exciting and ambitious plans for further growth. In order to keep growing and keep winning, we need to add more great people to our team to help drive our business forward.
- Fri).

**Job duties**:
Job duties will include, but are not limited to the following:

- Booking transport and accommodation for national and international travel.
- Office management
- including cleaning and maintenance.
- General administrative tasks, including but not limited to data entry, photocopying, faxing, filing and dealing with incoming and outgoing mail.
- Arranging domestic and international shipments.
- Management of the finance mailbox.
- Entering sales invoices and purchase invoices into an accounting system.
- Processing staff expenses
- Maintaining stationery supplies and IT equipment.
- Assisting with the renewal of organisation's insurance policies.
- Dealing with correspondence, complaints and queries.
- Greeting customers/visitors and answering telephone calls.
- Helping to establish and maintain office procedures.

**For this role the following skills are essential**:

- **Good interpersonal / communication skills**:

- excellent communication and active listening skills with the ability to express yourself clearly and articulately. Able to and naturally enjoy building effective, collaborative working relationships.
- **Enthusiastic**:

- a positive, can do attitude is essential for success in this role.
- **Organised**:

- there is a requirement to keep lots of plates spinning so the ability to organise yourself and others is key. This includes taking ownership of tasks and following up with Executives and other team members from inception to delivery.
- **Self-starter**:

- proactive, motivated and comfortable working autonomously.
- **Team Player**:

- a genuine desire to support the CEO and the wider team and to assist the smooth running of the business.
- **Innovative**: - open to different and new ways of doing things, developing and supporting the introduction of new and improved methods, processes and ways of working.
- **Attention to detail**: there is requirement for admin tasks to be completed with accuracy to ensure efficiency.
- **Flexible**: willing and able to respond to changing circumstances and expectations readily, particularly as the business is fast paced and you will be wearing multiple hats in this role.

**Technically you will also need**:

- Experience of accounting software (such as QuickBooks, Xero) desirable but not essential.
- A minimum of 1-2 years administrative experience.

**And in return**

You will be paid a salary of £13 per hour. You will be entitled to free onsite parking as well as 28 days annual leave and pension contributions. Importantly, you will be part of a small and friendly team where you will have the ability to make a difference, your voice will be heard, and your contribution will be valued.

French speaking is desirable.

**Job Types**: Full-time, Part-time

Pay: £13.00 per hour

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Language**:

- English (preferred)

Work Location: In person

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