Resources Administrator

(220001HU)

**Position Details**

Birmingham Business School, College of Social Sciences

Location: University of Birmingham, Edgbaston, Birmingham UK

Starting salary is normally in the range £21,000 to £22,414. With potential progression once in post to £27,268 a year.

Band 400

Full Time, Permanent

Closing date: 14/08/22

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham.

**Background**

The Departmental Support Office within the Birmingham Business School is central to the administrative operations that underpin our ambitious teaching and research endeavours. This dynamic role will suit a highly organised, detail-oriented individual with excellent numeracy and interpersonal skills, along with a desire to further develop their competency in financial administration. As an integral position within the team, the post holder will contribute to the broader administrative activities of a large and complex School, engaging in continuous improvement to optimise service delivery and maintain compliance with policies and procedures. The Resources Administrator will play a key role in supporting the management of Finance processes and payments in the school, including but not limited to; processing external expense claims, monitoring inboxes, providing advice and guidance to stakeholders in relation to University, School and/or Department policies, procedures and regulations, raising purchase requisitions, completing receipting processes, ensuring timely payments to suppliers for key activities across the school and raising sales invoices to support with income generation.

The role will also oversee important elements of the school’s casual staff payment processes, liaising regularly with senior academic and professional services colleagues as well as external stakeholders to ensure HR processes (including right to work checks) are completed so that payments can be made accurately and to the required timescales. This role will report to the School’s Senior Resources Administrator (Finance) to oversee School level administrative processes but will also work closely with Finance, Payroll and HR Operations to resolve queries and ensure timely payments to suppliers, staff and casual recruits.
In line with the endeavours of the Departmental Support Office, the individual will contribute to shared team objectives, providing proactive general administrative support for and supporting wider team initiatives and responsibilities.

**Role Summary**

To provide proactive administrative support in the relevant department, working as part of a team or on own initiative. You will have the ability to manage your work without needing to refer to others for most of your time. In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Administrators may work in any area of the University; with large groupings in HR, Financ